Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Harris Design Services for professional services related to the design of a new Fire Station 35 at 711 North Waggoner Road.
Ordinance No. 1362-2006 passed by City Council July 26, 2006, authorized the original contract with Harris Design Services for professional architectural, engineering, and LEED Certification services associated with the design of Fire Station 35. Harris Design Services completed the design of the project under the original contract; however, the project was placed on hold in 2008. Subsequently, the original design contract with Harris was eventually cancelled due to the age of the project and the the normal course of business as it relates to outstanding purchase orders for prior years activity.
The Public Safety Department now requests to proceed with the construction of Fire Station 35 and, therefore, the design must be updated. This ordinance seeks authority to enter into a contract with Harris Design Services for continued professional services for the design of Fire Station 35. It is practical and cost effective to contract with Harris Design Services for the design updating, for new technical specifications, and the coordination and continuity of the project. Therefore this ordinance also seeks authority to waive the competitive bidding provisions of Columbus City Code, Chapter 329 in order to establish a new design contract.
Emergency action is requested so that work may begin as quickly as possible to improve Fire response times in the far east area of the City.
Harris Design Services Contract Compliance No. 31-6568390
Fiscal Impact: This ordinance authorizes the expenditure of $520,000.00 from the Safety Voted Bond Fund for a contract with Harris Design Services for professional services related to the design of Fire Station 35 at 711 North Waggoner Road. The original contract amount was awarded for $415,000.00 in 2006; $313,008.85 expended on the original contract. Total design cost for Fire Station No. 35 design and construction coordination will be $833,008.85.
Title
To authorize the Finance and Management Director to enter into a contract, on behalf of the Office of Construction Management, with Harris Design Services for professional services related to the design of a new Fire Station 35; to authorize the expenditure of $520,000.00 from the Safety Voted Bond Fund; to waive the competitive bidding provisions of Columbus City Code, Chapter 329; and to declare an emergency. ($520,000.00)
Body
WHEREAS, Ordinance No. 1362-2006, passed by City Council, July 26, 2006, authorized the original contract with Harris Design Services for professional services related to the design of Fire Station 35 at 711 North Waggoner Road; and
WHEREAS, the project was previously placed on hold and the original contract with Harris Design Services was cancelled; and
WHEREAS, the Public Safety Department now requests to proceed with the eventual construction of Fire Station 35, thereby necessitating the upgrade of the design; and
WHEREAS, it is practical and cost effective to contract with Harris Design Services for professional services, technical specifications, and project coordination for Fire Station 35; and
WHEREAS, it is necessary to waive the competitive bidding provisions of Columbus City Code, Chapter 329 in order to establish a new contract with Harris Design Services; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to establish a contract with Harris Design Services for professional services related to the design of Fire Station 35, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contract on behalf of the Office of Construction Management, with Harris Design Services for professional services related to the design of a new Fire Station 35 at 711 North Waggoner Road.
SECTION 2. That the expenditure of $520,000.00, or so much thereof as may be needed, is hereby authorized and approved in the Safety Voted Bond Fund 7701 Object Class 06 - Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That Council finds it in the best interest of the City to waive the competitive bidding provisions of Columbus City Code, Chapter 329 in regard to the action authorized in SECTION 1.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.