Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with DJL Material & Supply, Inc. for the purchase of a crack sealing trailer for the Division of Infrastructure Management. The crack sealing trailer will be used throughout the City of Columbus. Crack sealing will be a new street maintenance program performed by the Division of Infrastructure Management
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (RFQ002966). Two (2) bids were received from The McLean Company and D.J.L Material & Supply, Inc.; the bid from D.J.L Material & Supply, Inc. was the low bid.
After review of the bids, Public Service recommends to utilize the State of Ohio, State Term Contract Schedule Number 800173 for the purchase of this equipment from D.J.L Material & Supply, Inc The price on the state contract (quote attached) is a better price for the City of Columbus than received in the bids.
This contract is an unbid bid contract for the State of Ohio.
DJL Material & Supply, Inc. P.O. Box 5293 Akron, OH 44334
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being contracted with according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: DJL Material & Supply, Inc., Vendor Account: 006614.
FISCAL IMPACT: $45,765.00 is budgeted for this purchase with Fund 7704, The Streets & Highway Bond Fund. An amendment to the capital improvement budget is necessary to establish funding authority in the proper project for this expenditure.
Title
To authorize the Director of Finance and Management to enter into contract with DJL Material & Supply, Inc. for the purchase of a crack sealing trailer for the Division of Infrastructure Management; and to authorize the expenditure of $45,765.00 from the Streets & Highway Bond Fund, Fund 7704. ($45,765.00)
Body
WHEREAS, the crack sealing trailer will be used throughout the City of Columbus. Crack sealing will be a new street maintenance program performed by the Division of Infrastructure Management; and
WHEREAS, the Purchasing Office opened formal bids on October 6th, 2016 for the purchase of a crack sealing trailer for the Division of Infrastructure Management; and
WHEREAS, the Department of Public Service, Division of Infrastructure Management recommends to contract with DJL Material & Supply, Inc. via a State Term Contract, as allowed by Ordinance Number 582-87; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Service to authorize the Director of Finance and Management to enter into a contract in accordance with the terms, conditions and specifications of State Term Contract #7751500307 for the purchase of this equipment from D.J.L Material & Supply, Inc. on file in the Purchasing Office, for the public health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with DJL Material & Supply, Inc., P.O. Box 5293 Akron, OH 44334, for the purchase of a crack sealing trailer for the Division of Infrastructure Management, in accordance with State Term Contract Schedule Number 800173 and the attached quote for the purchase of this equipment from D.J.L Material & Supply, Inc.
SECTION 2. That the expenditure of $45,765.00, or so much thereof as may be needed, is hereby authorized in Fund 7704, The Street & Highway Bond Fund per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.