Explanation
Background: This ordinance will allow for the purchase of a Mobile Substation from Farber Specialty Vehicles for the Division of Police. Mobile Substations are an important element in Community Policing. The mobile substation acts as a base of operations for a critical incident or as a means of crowd control for parades and other large community events. Mobile Substations are also used in high-crime areas to coordinate operations. All of these applications can help bring a strong police presence into a community. This vehicle will be used as a base of operations, and will have communication radios, work stations, scene lighting and police warning lights. The cost of this mobile substation will be $179,000.
Bid Information: Formal bid, RFQ002518 was opened on September 15, 2016. One bid was received from Farber Specialty Vehicles. Farber Specialty Vehicles submitted a bid for $179,000.00. Division of Police personnel reviewed the bid and recommended Farber Specialty Vehicles should be awarded the contract with the City of Columbus Division of Police.
This company is not debarred according to the System for Award Management (SAM) or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested to continue community policing without further interruption.
Contract Compliance Number: 412043544 expires on 9/15/2018
FISCAL IMPACT: This ordinance authorizes an expenditure of $179,000.00 with Farber Specialty Vehicles from the Safety G.O Bonds Fund for a mobile substation. Funds were specifically budgeted in Safety's Capital Improvement Budget to purchase this vehicle.
Title
To authorize and direct the Director of Finance and Management to enter into a contract with Farber Specialty Vehicles for the purchase of a mobile substation for the Department of Public Safety, Division of Police, to authorize the expenditure of $179,000.00 from the Safety G.O. Bonds Fund; and to declare an emergency. ($179,000.00)
Body
WHEREAS, the Division of Police needs a contract to purchase a mobile substation with Farber Specialty Vehicles; and
WHEREAS, Farber Specialty Vehicles was the lowest and most responsive bidder; and
WHEREAS, funds budgeted in the Division's Safety G.O Bonds Fund will be used to purchase a mobile substation; and
WHEREAS, an emergency exists in the usual daily operation in the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management to purchase this mobile substation in order to continue community policing without further interruption, for the preservation of the public health, peace, property safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a contract for the purchase of a mobile substation with Farber Specialty Vehicles.
SECTION 2. That the expenditure of $179,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7701 Safety G.O Bonds in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer requied for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves nor vetoes the same.