Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Bhayana Brothers LLC for the purchase of an Ultrasonic Inspection System Kit and Digital Grease Caddy for the Division of Sewerage and Drainage. This equipment will be used at the Division of Sewerage and Drainage, Southerly Wastewater Treatment Plant to digitally inspect and analyze instrumentation data.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ002744). Twenty-four (24) vendors were solicited and two (2) bids were received and opened on September 15, 2016. After a review of the bids, the apparent low bidder is Palmer in the amount of $6,695.00, however, they are quoting a UE Systems, Inc. Ultraprobe UP (Ultraprobe) 9000 in lieu of UE Systems, Inc. UP (Ultraprobe) 15,000 as specified within the bid document. To clarify the differences between the two units, the Purchasing Office contacted the manufacturer UE Systems, Inc. The manufacturer stated that although both units are digital, there are two main differences. The UP 15,000 has a built in camera, laser, strobe feature, built in spectralyzer analyzing, and real-time analysis that can be performed in the field. The baseline sound files and images will always be uploaded to the instrument for field comparison and also has on-board sound recording. The UP 9000 is primarily used for leak detection, bearing trending and steam trap testing and is limited to collecting dB values. Whereas the UP 15,000 will collect the dB values and add other relative values associated with a specific application. For the differences cited by the manufacturer of the product the bid submitted by Palmer has been deemed non-responsive. The second lowest bid was Bhayana Brothers in the amount of $23,268.38 and has been deemed the lowest responsive and responsible an...
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