Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Bhayana Brothers LLC for the purchase of an Ultrasonic Inspection System Kit and Digital Grease Caddy for the Division of Sewerage and Drainage. This equipment will be used at the Division of Sewerage and Drainage, Southerly Wastewater Treatment Plant to digitally inspect and analyze instrumentation data.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ002744). Twenty-four (24) vendors were solicited and two (2) bids were received and opened on September 15, 2016. After a review of the bids, the apparent low bidder is Palmer in the amount of $6,695.00, however, they are quoting a UE Systems, Inc. Ultraprobe UP (Ultraprobe) 9000 in lieu of UE Systems, Inc. UP (Ultraprobe) 15,000 as specified within the bid document. To clarify the differences between the two units, the Purchasing Office contacted the manufacturer UE Systems, Inc. The manufacturer stated that although both units are digital, there are two main differences. The UP 15,000 has a built in camera, laser, strobe feature, built in spectralyzer analyzing, and real-time analysis that can be performed in the field. The baseline sound files and images will always be uploaded to the instrument for field comparison and also has on-board sound recording. The UP 9000 is primarily used for leak detection, bearing trending and steam trap testing and is limited to collecting dB values. Whereas the UP 15,000 will collect the dB values and add other relative values associated with a specific application. For the differences cited by the manufacturer of the product the bid submitted by Palmer has been deemed non-responsive. The second lowest bid was Bhayana Brothers in the amount of $23,268.38 and has been deemed the lowest responsive and responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Bhayana Brothers LLC CC#: 35-2352088 Expires 8/1/18
FISCAL IMPACT: $23,268.38 is budgeted for this purchase.
$0.00 was spent in 2015
$0.00 was spent in 2014
Title
To authorize the Director of Finance and Management to enter into a contract with Bhayana Brothers, LLC for the purchase of an Ultrasonic Inspection System Kit and Digital Grease Caddy for the Division of Sewerage and Drainage; and to authorize the expenditure of $23,268.38 from the Sewer System Operating Fund. ($23,268.38)
Body
WHEREAS, the Ultrasonic Inspection System Kit and Digital Grease Caddy will be used at the Division of Sewerage and Drainage, Southerly Wastewater Treatment Plant to digitally inspect and analyze instrumentation data; and
WHEREAS, the Purchasing Office opened formal bids on September 15, 2016 for the purchase of an Ultrasonic Inspection System Kit and Digital Grease Caddy for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest responsive and responsible and best bidder, Bhayana Brothers LLC for all items. Palmer Engineering International LLC offered an alternate Ultrasonic Inspection System Kit for a lower price, however, it does not have the capability to digitally inspect and analyze instrumentation data therefore the bidder is non-responsive; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Bhayana Brothers, LLC in accordance with the terms, conditions and specifications of Solicitation Number: RFQ002744 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Bhayana Brothers LLC, 65 W. Manilla Ave, Pittsburgh, PA 15220, for the purchase of an Ultrasonic Inspection System Kit and Digital Grease Caddy for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $23,268.38, or so much thereof as may be needed, is hereby authorized in Fund 6100 (Sewerage System Operating), in object class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.