Explanation
BACKGROUND: The purpose of this ordinance is to authorize the Director of Finance and Management to enter into an option contract for Sign Installation Trucks for the Department of Public Service. The Department of Public Service and Fleet Management recognize the need to replace older trucks in its fleet beyond the useful service life of the vehicles. The sign installation trucks are used to drill curbside holes to install and /or replace signs along the City's roadways. The term of the proposed option contract would be three (3) years, expiring December 30, 2018. This contract will expedite the delivery of sign installation trucks, by establishing a Universal Term Contract for use by the Department of Public Service.
A formal request for proposal (RFP) was solicited for the purchase of Sign Installation Trucks.
Proposals were evaluated by a five (5) member committee, based upon various criteria including experience, quality of proposal, competence, and price, resulting in an award recommendation to ESEC Corporation dba Columbus Peterbilt.
BID INFORMATION: Request for Proposal RFQ001490 was advertised and proposals were opened on June 16, 2016. Thirty-seven (37) proposals were solicited. Three (3) responses were received.
An evaluation committee consisting of three representatives from the Department of Public Service, one from the Division of Fleet Management and one from the Office of Diversity and Inclusion scored and ranked written proposals submitted by the offerors. Two finalists were invited to make oral presentations and then submitted pricing. After evaluating all offers and viewing two presentations, in compliance with Columbus City Code Chapter 329, the committee submitted final rankings.
ESEC Corporation dba Columbus Peterbilt received the highest score, with 109.2 points of 130 points possible. Fyda Freighliner of Columbus received the second highest score, with 103.6 points. The cost proposal from ESEC Corporation dba...
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