Explanation
The Finance and Management Director is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for electronic transmitters.
The following Purchase Agreement associations require approval by City Council in order for the division to expend more than $100,000.00, per 329.19(g):
Itron, Inc. PA000387, expires 9/30/17
Electronic transmitters provide advanced capabilities such as two-way communications to the meter and metering data. With this technology the Division of Water will be able to obtain information that can be used throughout the department including customer service, engineering, field service and conservation.
Itron, Inc.’s Contract Compliance Number is 91-1011792 (expires 5/2/18; Majority) and their DAX Vendor No. is 010740.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Itron, Inc.
FISCAL IMPACT: An appropriation and transfer of funds within the Water Permanent Improvement Funds will be necessary, as well as an amendment to the 2016 Capital Improvements Budget.
Title
To authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for electronic transmitters with Itron, Inc., for the Division of Water; to authorize an appropriation, transfer and expenditure up to $465,000.00 within the Water Permanent Improvement Funds; and to amend the 2016 Capital Improvements Budget. ($465,000.00)
Body
WHEREAS, the Purchasing Office established a Universal Term Contract Purchase Agreement for the purchase of electronic transmitters with Itron, Inc.; and
WHEREAS, electronic transmitters provide advanced capabilities such as two-way communications to the meter and metering data; and
WHEREAS, it is necessary to authorize the City Auditor to appropriate, transfer and expend funds within the Water Permanent Improvement Funds; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for electronic transmitters with Itron, Inc., for the preservation of public health, peace, property, safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for electronic transmitters with Itron, Inc., 2111 North Molter Road, Liberty Lake, Washington 99019, for the Division of Water.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2016, the sum of $421,879.55 is appropriated in Fund 6008 Water Permanent Improvements Fund, in Object Class 06 Capital Outlay, per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $465,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6008, Water Permanent Improvement Funds, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2016 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
6008 | P690370-100000 (carryover) | Upground Reservoir | $0 | $465,000 | +$465,000 (establish authority to match cash needed)
6008 | P690370-100000 (carryover) | Upground Reservoir | $465,000 | $0 | -$465,000
6008 | P690394-100000 (carryover) | Water Meter Renewal | $0 | $465,000| +$465,000
SECTION 5. That the expenditure of $465,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6008, Water Permanent Improvement Funds in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.