City of Columbus - File #: 2668-2016

• File #: 2668-2016
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/14/2016
• In control: Public Utilities Committee
• On agenda: 11/21/2016
• Final action: 11/23/2016
• Title: To authorize the Director of Public Utilities to enter into a contract modification (Mod #1) with Prime AE Group, Inc. for a construction administration and inspection services contract; to authorize the transfer of $725,436.30 and an expenditure of up to $1,718,543.96 in funds from the Sanitary Sewer General Obligation Bond Fund, to amend the 2016 Capital Improvements Budget, and to declare an emergency. ($1,718,543.96)

Date	Ver.	Action By	Action	Result
11/23/2016	1	ACTING CITY CLERK	Attest
11/23/2016	1	MAYOR	Signed
11/21/2016	1	COUNCIL PRESIDENT	Signed
11/21/2016	1	Columbus City Council	Approved	Pass

Explanation

1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into contract modification (Mod #1) of a construction administration and construction inspection (CA/CI) services contract with Prime AE Group Inc. Prime AE Group Inc. has provided Construction Administration/Inspection (CA/CI) Services for Division of Sewerage and Drainage Capital Improvement Projects throughout the City of Columbus. The services for this contract modification include oversight of projects during construction to ensure that work performed by the construction contractor conforms to project plans and specifications. The CA/CI services include review of contractor requests for information, track and review force account work, aid in developing solutions to problems that arise during construction, and interact with residents to answer questions or resolve issues.

2. PROJECT MODIFICATION:
Amount of additional funds to be expended: $1,718,543.96

2.1 Original Contract (EL017131) $1,500,000.00
Modification # 1 $1,718,543.96
Total $3,218,543.96

2.2 Reasons additional goods/services could not be foreseen:
This is a planned contract modification that provides funds for continued construction inspection and construction administration of Division of Sewerage and Drainage Capital Improvement Projects.

2.3 Reason other procurement processes are not used:
This is a planned contract modification of a multi-year contract. Due to the sheer volume of construction work performed the Division of Sewerage and Drainage has CA/CI Service Contracts with 3 firms each contract is a multi-year. This is the last year for the current set of contracts.

2.4 How cost of modification was determined:
The modification amount is based on full time inspection of the various construction projects, the anticipated duration of the various construction projects, and estimated administrat...