Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into contract modification (Mod #1) of a construction administration and construction inspection (CA/CI) services contract with Stantec Consulting Services, Inc. Stantec Consulting Services, Inc. has provided Construction Administration/Inspection (CA/CI) Services for Division of Sewerage and Drainage Capital Improvement Projects throughout the City of Columbus. The services for this contract modification include oversight of projects during construction to ensure that work performed by the construction contractor conforms to project plans and specifications. The CA/CI services include review of contractor requests for information, track and review force account work, aid in developing solutions to problems that arise during construction, and interact with residents to answer questions or resolve issues.
2. PROJECT MODIFICATION:
Amount of additional funds to be expended: $1,198,450.52
2.1 Original Contract (EL017143) $1,662,000.00
Modification # 1 $1,198,450.52
Total $2,860,450.52
2.2 Reasons additional goods/services could not be foreseen:
This is a planned contract modification that provides funds for continued construction inspection and construction administration of Division of Sewerage and Drainage Capital Improvement Projects.
2.3 Reason other procurement processes are not used:
This is a planned contract modification of a multi-year contract. Due to the sheer volume of construction work performed the Division of Sewerage and Drainage has CA/CI Service Contracts with 3 firms and each contract is multi-year. This is the last year for the current set contracts.
2.4 How cost of modification was determined:
The modification amount is based on full time inspection of the various construction projects, the anticipated duration of the various construction projects, and estimated administrative oversight needed for each project.
3. PROJECT TIMELINE: Construction administration and inspection work is dependent on the schedules of the projects under construction. Construction projects to be overseen by this contract will bid by the end of 2016. The construction duration is dependent on the project itself and varies. It is anticipated that construction of projects overseen by this contract will be completed by late 2019.
4. CONTRACT COMPLIANCE INFO:
Stantec Consulting Services, Inc. 11-2167170 | MAJ | Exp. 09/10/2017 | Vendor #: 000462
5. EMERGENCY DESIGNATION: Is requested at this time. The construction of projects that require construction administration/inspection (CA/CI) services associated with this contract modification have either already begun or will begin soon. Delays in obtaining CA/CI services could result in delaying construction and open the City to potential claims by Contractors.
6. ECONOMIC IMPACT: Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repairs to existing sewers, and construction of new sewers. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways.
7. FISCAL IMPACT: This legislation authorizes the transfer within of $598,545.06, the expenditure of up to $1,198,450.52 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 6109, an amendment to the 2016 Capital Improvements Budget, and to declare an emergency.
Title
To authorize the Director of Public Utilities to enter into a contract modification (Mod #1) with Stantec Consulting Services, Inc. for a construction administration and inspection services contract; to authorize the transfer within of $598,545.06 and the expenditure of up to $1,198,450.52 from the Sanitary Sewer General Obligation Bond Fund; to authorize an amendment to the 2016 Capital Improvements Budget; and to declare an emergency. ($1,198,450.52)
Body
WHEREAS, Contract No. EL017143 with Stantec Consulting Services, Inc. was authorized by Ordinance No. 0524-2015, passed by the Columbus City Council on April 20, 2015; executed by the Director on June 03, 2015; approved by the City Attorney on June 08, 2015; certified by the City Auditor on June 09, 2015; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to modify the existing contract; and
WHEREAS, this modification will provide oversight of projects during construction to ensure that work conforms to project plans and specifications; and
WHEREAS, the CA/CI services will review contractor requests, track and review force account work, aid in developing solutions to problems that arise during construction, and interact with residents to answer questions or resolve issues; and
WHEREAS, it is necessary to authorize the transfer of $598,545.06 from the Sanitary Sewer System GO Bond Fund, Fund 6109; and
WHEREAS, it is necessary to authorize the expenditure of up to $1,198,450.52 from the Sanitary Sewer System GO Bond Fund, Fund 6109; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Utilities in that it is immediately necessary to authorize the Director to enter into planned contract modification (Mod #1) with Stantec Consulting Services, Inc. for a construction administration and construction inspection (CA/CI) services contract at the earliest practical date; Now, Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a contract modification (Mod #1- Contract No. EL017143) with Stantec Consulting Services, Inc. 1500 Lake Shore Drive, Columbus, Ohio 43204, for a construction administration and inspection services contract; to provide construction administration and inspection services for sewer improvement and water projects in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
SECTION 2. That the City Auditor is hereby authorized to transfer $598,545.06 within the Department of Public Utilities, Division of Sewerage and Drainage Sanitary Sewer General Obligation Bond Fund, Fund 6109 per the account codes in the attachment to this ordinance.
SECTION 3. That the 2016 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the Capital Improvement Projects listed herein:
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Change)
650800-100000 | General CA/CI Projects | $9,198,211| $8,599,666 | (-$598,546)
650775-200000 | CA/CI Rickenbacker Area Sanitary Pump Station | $0 | $89,057 | (+$89,057)
650873-200001 | CA/CI Blueprint Clintonville: Downspout Redirection and Lateral Lining Pilot Project | $0 | (+$183,498)
650870-200004 | CA/CI Blueprint Clintonville: Overbrook / Chatman Green Infrasturcture | $0 | $325,992 | (+$325,992)
SECTION 4. That the Director is hereby authorized to expend up to $1,198,450.52 or as much thereof as may be needed, be and the same is hereby authorized from the Sanitary Sewer General Obligation Bond Fund, Fund 6109 per the account codes in the attachment to this ordinance.
SECTION 5. That the said firm, Stantec Consulting Services, Inc. shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.