Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for the Apparatus Bay project at Fire Station No. 4, 3030 Winchester Pike. Ordinance No. 2828-2015, passed by City Council, November 24, 2015, authorized the original contract with R.W. Setterlin Building Company to construct an additional apparatus bay for Fire Station No. 4 to accommodate a new Hazardous Materials Response Vehicle for the Division of Fire.
This ordinance authorizes a modification of the original contract with R.W. Setterlin Building Company for the Apparatus Bay project at Fire Station No. 4 to renovate the exhaust system in the current apparatus bay. Additional exhaust air is needed to properly flush the air out of the apparatus bay. It is practical and cost effective for the coordination and continuity of the project to use R.W. Setterlin. Prices previously established in the contract were used to determine the cost of this modification.
Emergency action is requested to meet the operational needs of the Division of Fire.
R.W. Setterlin Building Company Contract Compliance No. 31-0836188
Fiscal Impact: This ordinance authorizes the expenditure of $28,000.00 from the Safety Voted Bond Fund for a contract modification with R.W. Setterlin Building Company for the Apparatus Bay Project at Fire Station No. 4, 3030 Winchester Pike. The original contract amount was awarded for $737,100.00. The Department of Public Safety has funds in their 2016 Capital Improvement Budget to pay this contract modification. The total cost for Fire Station No. 4, Apparatus Bay project, including this modification is $765,100.00.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for the Apparatus Bay project at Fire Station No. 4, to authorize the expenditure of $28,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($28,000.00)
Body
WHEREAS, Ordinance No. 2828-2015, passed by City Council, November 24, 2015, authorized the original contract with R.W. Setterlin Building Company to construct an additional apparatus bay for Fire Station No. 4 to accommodate a new Hazardous Materials Response Vehicle; and
WHEREAS, it is necessary to modify the original contract with R.W. Setterlin Building Company for the Apparatus Bay Project at Fire Station No. 4, 3030 Winchester Pike; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Director to establish a contract with R.W. Setterlin Building Company for the Apparatus Bay Project at Fire Station No. 4, to meet the operational needs of the Division of Fire, thereby protecting the public health, property, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for the Apparatus Bay project at Fire Station No. 4, 3030 Winchester Pike.
SECTION 2. That the expenditure of $28,000.00, or so much thereof as may be needed, is hereby authorized and approved in the Safety Voted Bond Fund 7701 Object Class 06 - Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.