Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with Columbus Asphalt Paving Inc. for the Pedestrian Safety Improvements-Moler Road Sidewalks project and to provide payment for construction administration and inspection services. This project is in CPA 22, Near South.
The project work consists of the construction of concrete sidewalks and curb ramps on the south side of Moler Road from Lockbourne Road to Holburn Avenue, a detention basin on the north side of Moler Road, improvements to a drainage ditch on the south side of Moler Road from Fairwood Avenue to Holburn Avenue, and other such work as may be necessary to complete the contract.
The estimated Notice to Proceed date is November 30, 2016. The project was let by the Office of Support Services through Vendor Services and Bid Express. Six (6) bids were received on September 29, 2016 (all majority) and bid amounts were tabulated on September 30, 2016 as follows:
Company Name Base Bid City/State MAJ/MBE/FBE/ASN/PHC
Columbus Asphalt Paving, Inc. $744,359.25 Gahanna, OH Majority
Newcomer Concrete, Inc. $840,762.90 Norwalk, OH Majority
Decker Construction Company $846,435.09 Columbus, OH Majority
Strawser Paving Company $876,157.12 Columbus, OH Majority
Trucco Construction Co., Inc. $900,345.34 Delaware, OH Majority
Shelly & Sands, Inc. $919,828.82 Columbus, OH Majority
Award is to be made to Columbus Asphalt Paving Inc. as the lowest, responsive, responsible and best bidder for their bid of $744,359.25. The amount of construction administration and inspection services will be $74,435.93. The total legislated amount is $818,795.18.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Columbus Asphalt Paving Inc.
Pre-Qualification Status
Columbus Asphalt Paving Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
2. CONTRACT COMPLIANCE
Columbus Asphalt Paving Inc. (vendor 004394) contract compliance number is 31-0857095 and expires 11/12/17.
3. FISCAL IMPACT
Funding for this project is budgeted and available within the Streets and Highways G.O. Bonds Fund as part of the Department of Public Service 2016 Capital Improvement Budget.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2016 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation between projects within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Columbus Asphalt Paving Inc., in connection with the Pedestrian Safety Improvements-Moler Road Sidewalks project; to authorize the expenditure of up to $818,795.18 within the Streets and Highways Bond Fund for the Division of Design and Construction to pay for the contract along with construction inspection and administration costs; and to declare an emergency. ($818,795.18)
Body
WHEREAS, the City of Columbus, Department of Public Service, Division of Design and Construction, is engaged in the Pedestrian Safety Improvements-Moler Road Sidewalks project; and
WHEREAS, this project consists of construction of concrete sidewalks and curb ramps on the south side of Moler Road from Lockbourne Road to Holburn Avenue, a detention basin on the north side of Moler Road, improvements to a drainage ditch on the south side of Moler Road from Fairwood Avenue to Holburn Avenue, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth at Bid Express; and
WHEREAS, Columbus Asphalt Paving Inc. will be awarded the contract for the Pedestrian Safety Improvements-Moler Road Sidewalks project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, the Department of Public Service requires funding to be available for the Pedestrian Safety Improvements-Moler Road Sidewalks project in order to complete construction prior to the start of the school year in August; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvement Budget and a transfer of cash within the Streets and Highways Bond Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into this contract in order to maintain the project schedule and provide the highest level of pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget authorized by ordinance 0960-2016 be amended as follows to provide sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P590955-100017 / Operation Safewalks - Joyce Avenue Phase 3 (Councilmanic SIT Supported) / $997,890.00 / ($190,612.00) / $807,278.00
7704 / P590105-100065 / Pedestrian Safety Improvement - Moler Road Sidewalks (Councilmanic SIT Supported) / $0.00 / $190,612.00 / $190,612.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer $190,611.18, or so much thereof as may be needed, between projects within Fund 7704 Streets and Highways Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Columbus Asphalt Paving Inc. for the construction of the Pedestrian Safety Improvements-Moler Road Sidewalks contract in an amount up to $744,359.25, or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved.
SECTION 4. That the expenditure of $818,795.18, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.