Explanation
1. BACKGROUND
The Division of Traffic Management utilizes pavement marking materials throughout the city. The division can capitalize these expenses. These supplies and materials are necessary to ensure traffic safety throughout the City of Columbus. Universal Term Contracts have been completed for these commodities.
This ordinance authorizes purchases of commodities for the Division of Traffic Management to ensure traffic safety throughout the City of Columbus:
Pavement Marking Commodities:
- Thermoplastic Material - Swarco (PA000378): $215,000.00
- Glass Beads - Ennis Paint (Contract # TBD) $40,000.00
The total cost of the commodities needed is $255,000.00
2. FISCAL IMPACT:
Funding for these commodities is available within the Streets and Highways G.O. Bonds Fund.
3. EMERGENCY DESIGNATION
The department requests emergency action to ensure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety.
Title
To authorize the Finance and Management Director to establish purchase orders with Swarco and Ennis Paint for pavement marking material for the Division of Traffic Management; to authorize the expenditure of $255,000.00 from the Streets and Highways G.O. Bonds Fund for this purpose; and to declare an emergency. ($255,000.00)
Body
WHEREAS, the Division of Traffic Management utilizes pavement marking materials throughout the city; and
WHEREAS, these items can be capitalized and can be purchased per the terms and conditions of existing citywide universal term contracts established by the Purchasing Office; and
WHEREAS, this ordinance authorizes the purchase of the Division of Traffic Management’s anticipated needs for 2016; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Traffic Management, in that it is immediately necessary to issue purchase orders to ensure the timely availability of commodities for installation and replacement purposes and to promote and enhance pedestrian and motorist safety, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the expenditure of $255,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets & Highways Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 2. That the Finance and Management Director be and hereby is authorized to establish purchase orders totaling $255,000.00 per the terms and conditions of existing citywide universal term contracts as follows:
7704 / 540013-100000 - Permanent Pavement Markings
Pavement Marking Commodities:
- Thermoplastic Material
SWARCO America Inc. (PA000378)
270 Rutherford Lane
Columbia, TN 38402
Amount: $215,000.00
- Glass Beads
Ennis Paint (Contract #TBD)
115 Todd Court
Thomasville, NC 27360
Amount: $40,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.