Explanation
This ordinance authorizes the Finance and Management Director to create various purchase orders for automotive parts and tires on behalf of the Fleet Management Division in order to repair and service City vehicles. During 2016, the Fleet Management Division is budgeted to spend in excess of $4.3 million for parts to keep the City's fleet of approximately 6,000 vehicles in operation. Fleet Management processes over 40,000 work orders annually for all City vehicles and equipment and requires purchase orders with over 400 vendors to help meet this need.
Ordinance 0258-2016 established ACPR000627 for the purchase of automotive parts and tires. This ordinance is to establish a new GBR (General Budget Reservation) for additional funding to allow Fleet to continue purchasing automotive parts and tires from current Fleet specified parts UTCs and PA000704 for the purchase of tires without interruption. ($450,000.00 for parts & $100,000.00 for tires)
Fiscal Impact: This ordinance authorizes an expenditure of $550,000 from the Fleet Management Operating Fund for the purchase of automotive parts and tires from previously established Universal Term Contracts. The Fleet Management Division budgeted $5.2 million in their operating fund for these expenditures.
Emergency action is requested to ensure an uninterrupted supply of vehicle parts, thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles.
Title
To authorize the Finance and Management Director to establish various purchase orders for automotive parts and tires for the Fleet Management Division per the terms and conditions of previously established Universal Term Contracts; to authorize the expenditure of $550,000.00 from the Fleet Management Operating Fund; and to declare an emergency. ($550,000.00)
Body
WHEREAS, it is necessary for the Finance and Management Department, Fleet Management Division to purchase automotive parts and tires to mainta...
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