Explanation
Background: This ordinance authorizes the Finance and Management Director to enter into an agreement for the option to establish two (2) UTC contracts for Structural Firefighter Boots for the Division of Fire. The term of the proposed option contracts are through September 30, 2019. The contracts may be extended for up to two additional one (1) year periods, subject to mutual agreement by both parties. The Purchasing Office opened formal bids on September 29, 2016.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (Solicitation RFQ002869). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible, and best bidders as follows:
Phoenix Safety Outfitters: CC007915; Items 1 & 3; $1.00
The Fire House: CC004508; Item 2; $1.00
Total Estimated Annual Expenditure: $50,000.00.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because without emergency action Structural Firefighter Boots, which is detrimental to the safety of the employees of the Division of Fire, would be delayed and Structural Firefighter Boots are required based on labor agreements.
Fiscal Impact: Funding to establish these option contracts are from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts (UTC) for the option to purchase Structural Firefighter Boots from Phoenix Safety Outfitters and The Fire House; to authorize the expenditure of two ($2.00) dollars from the General Fund; and to declare an emergency. ($2.00)
Body
WHEREAS, Structural Firefighter Boots are necessary for the safety of the employees of the Division of Fire; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 29, 2016 and selected the lowest, responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Finance and Management Director to enter into contracts for the option to purchase Structural Firefighter Boots which is necessary for the safety of the employees of the Division of Fire and required based on labor agreements; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for an option to purchase Structural Firefighter Boots through September 30, 2019 with the option to extend for up to two additional one (1) year periods in accordance with Solicitation RFQ002869;
Phoenix Safety Outfitters: Award for Items 1 & 3; $1.00
The Fire House: Award for Item 2; $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be and emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.