Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to enter into an agreement with Software House International Corp. (SHI) for Autodesk software subscription renewal and technical support, on behalf of the Departments of Public Service (DPS) and Public Utilities (DPU). The original agreement for these services was procured through Chapter 329.06 of Columbus City Code, pursuant to solicitation SA006040 authorized by Ord. No. 2714-2015 (EL017729) passed November 23, 2015. That original agreement included options to be renewed annually for two additional one (1) year terms by mutual agreement and approval of proper City authorities. This ordinance represents the first of the two allowable renewals. The term of this agreement will be for the period January 1, 2017 to December 31, 2017, at a cost of $32,194.00.
Autodesk software is used for mapping and the creation and/or updating of shop drawings and architectural plans, making it easier for the Departments of Public Service and Public Utilities to share data with customers, agencies, consultants and other interested parties with whom they interact. This ordinance will enable the departments to continue receiving updated versions of Autodesk software and access technical support for their software.
EMERGENCY:
Emergency action is requested to expedite authorization of this agreement in order to initiate services from the supplier at the prices proposed.
FISCAL IMPACT:
In 2015, the Department of Technology authorized the expenditure of $44,407.00 (via Ord. No. 2714-2015; EL017729) with Software House International Corp. (SHI) for the purchase of Autodesk software subscription renewal and technical support services. Approval of this ordinance will allow for the expenditure of $32,194.00 for the Departments of Public Utilities and Public Service for the purchase of Autodesk software subscription renewal and technical support. The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Operating Fund for the Departments of Public Service and Public Utilities direct charge budgets.
CONTRACT COMPLIANCE:
Vendor: Software House International Corp. (DAX Vendor Acct.#: 001671); CC #: 22-3009648; Expiration Date: 09/01/2017
Title
To authorize the Director of the Department of Technology to renew an agreement with Software House International Corp. (SHI) for Autodesk software subscription renewal and technical support; to authorize the expenditure of $32,194.00 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($32,194.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to renew an agreement with Software House International Corp. (SHI) for Autodesk software subscription renewal and technical support for the period January 1, 2017 to December 31, 2017 at a cost of $32,194.00; and
WHEREAS, the original agreement for these services was procured through Chapter 329.06 of Columbus City Code, pursuant to solicitation SA006040 authorized by Ord. No. 2714-2015 (EL017729) passed November 23, 2015. That original agreement included options to be renewed annually for two additional one (1) year terms by mutual agreement and approval of proper City authorities. This ordinance represents the first of the two allowable renewals; and
WHEREAS, the Autodesk software is used for mapping and the creation and/or updating of shop drawings and architectural plans, making it easier for the Departments of Public Service and Public Utilities to share data with customers, agencies, consultants and other interested parties with whom they interact. This ordinance will enable the departments to continue receiving updated versions of Autodesk software and access technical support for their software; and
WHEREAS, an emergency exists in the daily operation of the Department of Technology in that it is immediately necessary to authorize the Director to renew an agreement with Software House International Corp. (SHI) for Autodesk software subscription renewal and technical support to ensure continued vendor support for upgraded software, for the further preservation of the public health, peace, property, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew an agreement with Software House International Corp. (SHI) for Autodesk software subscription renewal and technical support, in the amount of $32,194.00 for the term period of January 1, 2017 to December 31, 2017. This agreement may be renewed annually for one (1) additional one (1) year terms by mutual agreement and approval of proper City authorities per the terms and conditions of the original agreement.
SECTION 2: That the expenditure of $32,194.00 or so much thereof as may be necessary is hereby authorized to be expended from (see attachment 2743-2016 EXP):
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3:470104| Section 4:IS02|Section 5: IT1308 {Electricity}|Amount: $1,063.60|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3:470104| Section 4:IS02|Section 5: IT1309 {Water}|Amount: $6,765.17|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3:470104| Section 4:IS02|Section 5: IT1310 {Sanitary Sewer}|Amount: $7,584.65|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3:470104| Section 4:IS02|Section 5: IT1311 {Storm Sewer}|Amount: $2,022.58|
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3:470104| Section 4:IS02|Section 5: IT1316 {DPS Trans Infrastructure}|Amount: $14,758.00|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.