Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Mull & Weithman Architects, Inc. for professional architectural and engineering services for the design of a Police substation at 8118 Sancus Boulevard. The property at Sancus Boulevard was purchased from Worthington Library on May 26, 2016. Mull & Weithman Architects will design a dual police substation housing Precinct 1 and the Community Response Team (CRT). The project construction is anticipated to be part of the 2017 Capital Budget (CIB).
The proposed new Police substation will occupy approximately 10,600 square feet of the proposed site and includes secure parking for 75 spaces and a separate public parking area of 22 spaces. The parking will occupy approximately 44,000 square feet (1+ acre) of the site. A retention or detention pond is the anticipated storm water best management practice to be implemented.
The closest Columbus Police substation that services the far north area is located at Karl and Morse Roads. Constructing a substation at this location will dramatically improve response times for this area of the city.
Formal Requests for Statements of Qualifications (RFSQ) were solicited by the City of Columbus from June 21, 2016 through July 12, 2016. The City received seven (7) responses. A three-member evaluation committee reviewed the statements. Six of the seven proposals were deemed responsive and were fully evaluated.
The committee ranked the statements of qualifications as follows: Mull & Weithman Architects, Inc. 425; Prime AE Group 370; DLZ, Ohio 320; Feinknopf, Macioce, Schappa Architects 192, MSA 192, and Abbott Studios 206. The committee members ranked Mull & Weithman Architects, Inc. as the most qualified.
Emergency action is requested so that design work may commence as soon as possible.
Mull & Weithman Architects, Inc. Contract Compliance No. 31-1635306
Fiscal Impact: This ordinance authorizes an amendment to the 2016 Capital Improvement Budget (CIB) and the transfer of funds between projects within the Safety Voted Bond Fund. The Department of Public Safety has funds in their 2016 Capital Improvement Budget to pay for this contract. The cost of the contract is $696,280.00.
Title
To amend the 2016 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Department of Public Safety’s Voted Bond Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction with Mull & Weithman Architects, Inc. for professional architectural and engineering services for the design of a Police substation on Sancus Boulevard; to authorize the expenditure of $696,280.00 from the Safety Voted Bond Fund; and to declare an emergency. ($696,280.00)
Body
WHEREAS, it is necessary to amend the 2016 Capital Improvement Budget; and
WHEREAS, it is necessary to authorize the City Auditor to transfer funds between projects within the Department of Public Safety’s Voted Bond Fund; and
WHEREAS, the City of Columbus desires to design a new policing substation on property acquired on Sancus Boulevard earlier this year; and
WHEREAS, designing and eventually constructing a new police substation for this location will decrease response times to this far north area of the City of Columbus; and
WHEREAS, seven firms submitted design proposals and Mull & Weithman Architects, Inc. achieved the highest score from a three-person evaluation committee; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Mull & Weithman Architects, Inc. for professional architectural and engineering services for construction of a Police substation at 8118 Sancus Boulevard, to improve Police response times in this area of the City, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Mull & Weithman Architects, Inc. for professional architectural and engineering services for construction at 8118 Sancus Boulevard.
SECTION 2. That the 2016 Capital Improvement Budget is hereby amended as follows:
Fund 7701
From:
Project/Project No.: Police Facility Renovation - P330021-100000|Voted Carryover|Current CIB: $117,001|Revised CIB: $117,643|($53,358)
Project/Project No.: Police Facility Renovation - P330021-100000|Councilmatic|Current CIB: $990,000|Revised CIB: $947,078|($42,922)
To:
Project/Project No.: Far North Substation - P330040-100000|Voted Carryover|Current CIB: $400,000|Revised CIB: $453,358|$53,358
Project/Project No.: Far North Substation - P330040-100000|Current CIB: $600,000|Revised CIB: $642,922|$42,922
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds between projects within Safety Voted Bond Fund, Fund 7701 per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $696,280.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized from Fund 7701 per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carryout the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering such project that the project has been completed and the monies are no longer required for such project; except that no transfer shall be made from a project account funded by monies from more than one source.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.