Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a professional services contract with RouteSmart Technologies, Inc., in the amount of up to $57,655.00 for the Facilities - Route Optimization Software for Refuse and Infrastructure Management project.
The Department of Public Service initiated a procurement effort that resulted in the award and execution of a professional services contract. The original contract (1223-2015; EL017163) established the implementation of the route optimization software system for City of Columbus refuse collection and snow and ice removal services. This modification is to fund additional equipment needs.
Original amount of this contract $1,000,000.00 (Ord. 1223-2015)
Modification number 1 $57,655.00 (This modification)
The total amount of the contract, including this modification is $1,057,655.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against RouteSmart Technologies, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for RouteSmart Technologies, Inc. is 11-2975937 and expires 2/1/18.
3. FISCAL IMPACT
Funds in the amount of $57,655.00 are available for this project in the Street Construction Maintenance and Repair Fund within the Department of Public Service.
4. EMERGENCY DESIGNATION
The department requests emergency designation so as to provide necessary equipment for the department to complete all snow route optimization services.
Title
To authorize the Director of Public Service to modify an existing contract with RouteSmart Technologies, Inc. for technical services in connection with the Facilities - Routing Optimization System project; to authorize the expenditure of up to $57,655.00 from the Street Construction Maintenance and Repair Fund to pay for this project; and to declare an emergency. ($57,655.00)
Body
WHEREAS, there is a need to modify a professional services contract with RouteSmart Technologies, Inc. relative to the Facilities - Route Optimization Software for Refuse and Infrastructure Management project; and
WHEREAS, ordinance 1223-2015 authorized the Director of Public Service to enter into a contract with RouteSmart Technologies, Inc. for the Facilities - Route Optimization Software for the Refuse and Infrastructure Management project in the amount of $1,000,000.00; and
WHEREAS, additional equipment is needed for the route optimization software system for refuse collection and snow and ice removal services for the project; and
WHEREAS, it is necessary to authorize the expenditure of additional funds in the amount of $57,655.00; for that purpose; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize this contract so the snow removal route optimization can be completed before the winter season, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to modify a contract with RouteSmart Technologies, Inc., 8850 Stanford Blvd., Suite 3250, Columbia, MD, 21045, for the Facilities - Route Optimization Software for the Refuse and Infrastructure Management project for equipment in an amount of up to $57,655.00, or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services.
SECTION 2. That the expenditure of $57,655.00, or so much thereof as may be needed, is hereby authorized in Fund 2265 Street Construction Maintenance and Repair Fund in object class 03 Purchased Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.