Explanation
1. BACKGROUND
The Department of Public Service, Division of Refuse Collection, utilizes 96 gallon, 300 gallon and roll-off containers in its mechanized collection system for residential trash collection. The Division also requires replacement parts for containers that are not covered by warranties. The Purchasing Office has completed bidding or has established universal term contracts (UTC) for the purchase of these commodities. This legislation authorizes the Director of Finance and Management to establish purchase orders for the Division of Refuse Collection from established Universal Term Contracts (UTC) or completed bids.
Rehrig Pacific Company
95 Gallon Containers and replacement parts
FL005719/SA004990
Toter, Inc.
Replacement lids and parts for 96 Gallon Containers
FL005720/SA004990
Amount: $500,000.00
Snyder Industries, Inc.
300 Gallon Containers and replacement parts
FL006270/SA005863
Amount: $525,000.00
Custom Container Solutions, LLC
30YD Roll-Off Tubs
PR070621/RFQ002974
Contract #TBD
Amount: $28,225.00
The total amount to be expended will be $1,053,225.00
2. CONTRACT COMPLIANCE
The Rehrig Pacific Company contract compliance number is 954608797.
The Toter, Inc. contract compliance number is 561362422.
The Snyder Industries, Inc. contract compliance number is 470484147.
Custom Container Solutions, LLC contract compliance number is 453781257.
3. FISCAL IMPACT
Funding is available within the Refuse Bond Fund, 7703. The 2016 Capital Improvements Budget will need to be amended to provide sufficient authority for purchases.
4. EMERGENCY
Emergency action is requested to prevent an uninterrupted supply of containers and parts to ensure the continued delivery of refuse collection services to all residents and to maintain the efficient delivery of a valuable public service.
Title
To amend the 2016 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation within the Refuse Bonds Fund; to authorize the Director of Finance and Management to establish purchase orders with multiple vendors for the purchase of refuse collection containers per the terms and conditions of citywide contracts; to authorize the expenditure of $1,053,225.00 or so much thereof as may be needed from the Division of Refuse Collection's Bonds Fund; and to declare an emergency. ($1,053,225.00).
Body
WHEREAS, the Department of Finance and Management has established citywide UTC contracts or completed formal bids for the purchase of refuse collection containers and replacement parts; and
WHEREAS, the Division of Refuse Collection has a need to purchase additional containers for the collection of refuse throughout the city; and
WHEREAS, the purchase of these containers and parts constitute a portion of the container replacement program and is a budgeted expense within the Division of Refuse Collection’s Capital Improvement Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Refuse Collection, in that it is immediately necessary to authorize the Director of Finance and Management to establish purchase orders in order to prevent an interruption in supply of containers and replacement parts is necessary to ensure the continued delivery of trash collection service to all residents, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2016 Capital Improvements Budget authorized within ordinance 0960-2016 be amended to provide sufficient authority for this project as follows:
Fund / Project / Project Name / Current CIB Amount / amendment amount / CIB amount as amended
7703 / P520001-100001 / 96-Gallon Containers (Voted 2013) / $300,000.00 / $200,000.00 / $500,000.00
7703 / P520001-100002 / 300 Gallon Containers (Voted 2013) / $725,000.00 / ($200,000.00) / $525,000.00
7703 / P520001-100002 / 300 Gallon Containers (Voted Carryover) / $78,062.00 / ($2,572.00) / $75,490.00
7703 / P520001-100010 / Dumpsters (Voted Carryover) / $653.00 / $2,572.00 / $3,225.00
SECTION 2. That the transfer of $202,572.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7703 Refuse Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $1,053,225.00, or so much thereof as may be needed, is hereby authorized in Fund 7703 Refuse General Obligation Bonds Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the Finance and Management Director be and hereby is authorized to establish purchase orders totaling $1,053,225.00 per the terms and conditions of existing citywide universal term contracts or soon to be completed contracts as follows:
Fund/ Project #
7703 / P520001-100001
Rehrig Pacific Company
1738 West 20th Street
Erie, PA 16502
95 Gallon Containers and Parts
FL005719/SA004990
Toter, Inc.
841 Meacham Rd.
Statesville, NC 28677
Replacement lids and parts for 96 Gallon Containers
FL005720/SA004990
Amount: $500,000.00
7703 / P520001-100002
Snyder Industries, Inc.
6940 “O” Street, Suite 100
Lincoln, NE 68510
300 Gallon Containers and replacement parts
FL006270/SA005863
Amount: $525,000.00
7703 / P520001-100010
Custom Container Solutions, LLC.
Lewisburg, PA 17837
30YD Roll-Off Tubs
PR070621/RFQ002974
Contract #TBD
Amount: $28,225.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.