Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with E.P. Ferris, in the amount of up to $1,000,000.00 for the Hilltop West Broad Streetscape Improvements project. This project will be performed in the Hilltop Community Planning Area, Area 15.
The Department of Public Service initiated a procurement effort that will result in the award and execution of a professional services contract. The intent of this contract is to provide the Department of Public Service additional resources to perform various engineering and surveying tasks in order to perform preliminary engineering and detailed design plans for West Broad Street streetscape improvements, generally between Demorest Road and South Terrace Avenue within the Hilltop area.
The Department of Public Service, Office of Support Services, solicited proposals for the Hilltop West Broad Streetscape Improvements project, C.I.P. No. 530802-100000, RFQ002982. The project was formally advertised on the Vendor Services web site from September 21, 2016, to October 13, 2016. The city received eleven (11) responses. Ten of the proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on October 21, 2016. The responsive firms were:
Company Name City/State Majority/MBE/FBE/ASN /PHC
E.P. Ferris Columbus, OH MAJ
Stantec Consulting Services Inc. Columbus, OH MAJ
Burgess & Niple Columbus, OH MAJ
TranSystems Corporation of Ohio Columbus, OH PHC
Arcadis Columbus, OH MAJ
Woolpert, Inc. Columbus, OH MAJ
PRIME AE Group, Inc. Columbus, OH ASN
Dynotec, Inc. Columbus, OH MBE
CHA Consulting, Inc. Columbus, OH MAJ
IBI Group Westerville, OH MAJ
E.P. Ferris was recommended for contract award by the selection committee and will be awarded the Hilltop West Broad Streetscape Improvements contract in an amount up to $1,000,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against E.P. Ferris.
2. CONTRACT COMPLIANCE
The contract compliance number for E.P. Ferris is 31-1194974 (Vendor 004823) and expires 5/15/17.
3. FISCAL IMPACT
Funding for this project is budgeted in the 2016 Capital Improvements Budget within the Streets and Highways Bond Fund of the Department of Public Service.
4. EMERGENCY DESIGNATION
Emergency action is requested in that this contract should be authorized immediately so as to provide necessary funding for engineering and design services and to prevent delays in the Department of Public Service’s Capital Improvement Program.
Title
To authorize the Director of Public Service to enter into contract with E.P. Ferris for engineering, technical, and surveying services in connection with the Hilltop West Broad Streetscape Improvements project; to authorize the expenditure of up to $1,000,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($1,000,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide additional resources for engineering and design services for the Hilltop West Broad Streetscape Improvements project; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Hilltop West Broad Streetscape Improvements contract; and
WHEREAS, E.P. Ferris submitted the best overall proposal for this project; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with E.P. Ferris for the provision of engineering and design services described above in the amount of up to $1,000,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract so that funding can be made available for necessary engineering and design services for capital improvement projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with E.P. Ferris for the Hilltop West Broad Streetscape Improvements project for engineering and design services in an amount of up to $1,000,000.00.
SECTION 2. That the expenditure of $1,000.000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highway Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves.