Explanation
Ordinance number 0659-2016, approved by City Council on March 28, 2016, authorized the Board of Health to enter into a contract with Southeast, Inc, in the amount of $510,933.00 for housing services, case management and emergency financial assistance to eligible persons living with HIV or AIDS in central Ohio (Franklin, Licking, Delaware, Morrow, Union, Madison, Pickaway and Fairfield counties) for the contract period of March 1, 2016 through February 28, 2017.
In 2015 The Ryan White Part A program for the Central Ohio area served nearly 2,400 people living with HIV through several programs including outpatient/ambulatory medical care, mental health services, medical case management, early intervention services, housing services, non-medical case management, emergency financial assistance and medical transportation.
This ordinance is needed to modify and increase contract PO010033 in the amount of $127,733.00 for the total contract amount not to exceed $638,666.00 with Southeast, Inc.
This modification will provide additional funding for Southeast, Inc for the provision of housing services, case management and emergency financial assistance. These services were advertised through vendor services (SA006161) in January, 2016 according to bidding requirements of the City Code.
This modification is necessary because the supplemental grant award was not known until the end of May, making it necessary to add additional funding in a later ordinance. The modification amount was determined based on negotiations with the vendor and data from the previous year.
The contract compliance number information is as follows:
Southeast, Inc, 004491, 3/11/18.
Emergency action is requested to provide for this contract modification in order to ensure timely payments to the contractor.
FISCAL IMPACT: The funds needed to modify and increase this contract with Southeast, Inc are budgeted within the Health Department Grants Fund. This ordinance is contingent upon passage of appropriation ordinance 2748-2016.
Title
To authorize and direct the Board of Health to modify and increase an existing contract for housing services, case management and emergency financial assistance with Southeast, Inc; to authorize the expenditure of $127,733.00 from the Health Department Grants Fund; and to declare an emergency. ($127,733.00)
Body
WHEREAS, $127,733.00 in additional funds are needed for the continued provision of housing services, case management and emergency financial assistance for Southeast, Inc; and,
WHEREAS, it is necessary to modify and increase contract PO010033 with Southeast, Inc for these services; and,
WHEREAS, this ordinance is being submitted as an emergency measure so that timely payment for HIV Care services can proceed without interruption; and
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to modify the contract with Southeast, Inc for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to modify and increase contract PO010033 with Southeast, Inc, by adding an additional $127,733.00 to the contract for a new total contract amount not to exceed $638,666.00.
SECTION 2. That the expenditure of $127,733.00 is hereby authorized in Fund 2251, Health Department Grants Fund in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That this modification is in compliance with Chapter 329 of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.