Explanation
BACKGROUND: This ordinance authorizes the option to purchase Pole Line Hardware for the Department of Public Utilities, Division of Power. The term of the proposed option contracts will be through May 31, 2019 with the option to extend one additional one year period, subject to mutual agreement of both parties. The pole line hardware is used for electrical distribution system as well as providing new installations for customers provided by the Division of Power. The Purchasing Office opened formal bids on August 25, 2016.
The Purchasing Office advertised and solicited competivie bids in accordance with the competitive bid section of the Columbus City Code (Solicitation RFQ002239). Eighty-nine (89) bids were solicited. One bid was received (MAJ:1).
The Purchasing Office is recommendating awarding one bid to the lowest, responsive, responsible and best bidder.
Wesco Distribution, Inc., CC#25-1723345, Exp. 05/02/17
Total Estimated Annual Expenditure: $400,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action the installation of electrical distribution equipment may be delayed and the efforts of the Department of Public Utilities to install electrical distribution equipment at various locations in the City will be effected and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. Public Utilities Department will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Pole Line Hardware with Wesco Distribution Inc.; to authorize the expenditure of $1.00 to establish the contract from the General Fund; and to declare an emergency ($1.00).
Body
WHEREAS, the Department of Public Utilities has a need for Pole Line Hardware, for electrical distribution equipment, and
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 25, 2016 for the purchase of Pole Line Hardware and received one responsive bid,
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) providing an effective option contract for the Department of Public Utilities to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Pole Line Hardware is available and supplied as needed for the City’s electrical distribution system so that the efforts of the Department of Public Utilities will not be interrupted this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities/ Division Power in that it is immediately necessary to enter into one contract for the option to purchase Water Meter, Yokes, Settlers, and Appurtenances thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Pole Line Hardware for the term ending May 31, 2019 with the option to extend for one additional one year period in accordance with Solicitation RFQ002239 as follows:
Wesco Distribution, Inc.; All Items. Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the in Fund 1000 in Object Class 02 Materials and Supplies per the account codes in the attachment to this ordinance.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.