Explanation
Background: This ordinance authorizes the City Auditor to set up a certificate in the amount of $300,000.00 for various expenditures for labor, materials, and equipment in conjunction with Recreation and Parks Alum Creek Maintenance facility improvements. These are planned expenditures in design that may include, but are not limited to, items such as door improvements, fencing, electrical improvements, surveys, concrete, asphalt, equipment improvements, etc. Contracts will be entered into in compliance with the procurement provisions of Columbus City Code Chapter 329.
Emergency Justification: Emergency action is requested to ensure that needed improvements are completed over the 2016/2017 indoor winter season.
Benefits to the Public: Having this funding in place for these improvements as the bidding documents are prepared will benefit the community by helping to ensure that the facility is safe, accessible, updated, and user friendly in order to provide better services to the public.
Community Input Issues: The community has expressed the desire for well-kept and updated facilities through public workshops, social media, and direct contact with City staff. These improvements will assist with inventory control and better management of maintenance programs for the department.
Area(s) Affected: The entire City of Columbus is affected by having the funding in place to act efficiently on issues that arise in our facilities and keep property inventory.
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by helping to ensure that facilities remain safe, updated, and user friendly.
Fiscal Impact: $300,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of these various expenditures.
Title
To authorize and direct the City Auditor to set up a certificate in the amount of $300,000.00 for various expenditures for labor, materials, and equipment in conjunction with Recreation and Parks facility improvements; to authorize the expenditure of $300,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($300,000.00)
Body
WHEREAS, it is necessary to authorize the City Auditor to set up a certificate in the amount of $300,000.00 for various expenditures for labor, materials, and equipment in conjunction with Recreation and Parks facility improvements; and
WHEREAS, funding is available for these improvements from unallocated balances within the Voted Recreation and Parks Bond Fund; and
WHEREAS, these are expenditures that may include, but are not limited to, items such door improvements, fencing, electrical improvements, surveys, concrete, asphalt, equipment improvements, etc. Contracts will be entered into in compliance with the procurement provisions of Columbus City Code Chapter 329; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to establish this auditor certificate so that needed improvements are not delayed, keeping the impact on customers to a minimum and completing the work over the 2016/2017 winter indoor season; and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is authorized to set up a certificate in the amount of $300,000.00 for expenditures in conjunction with facility improvements, including the purchase of labor, materials, and equipment, within the Recreation and Parks Department.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 4. That the expenditure of $300,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Recreation and Parks and or the Director of Finance and Management. All contracts will be entered into in compliance with the procurement provisions of Columbus City Code Chapter 329.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.