Explanation
BACKGROUND:
On March 2, 2015 a request for proposal SA005789 for city wide e-payments services was issued by the Columbus City Treasurer's Office. One hundred thirty nine vendors were contacted electronically. Proposals were received from three (3) bidders and subsequently reviewed by the Columbus Depository Commission, which recommended, subject to the approval of City Council, the award of e-payment services on January 25, 2016 to First Data Government Solutions. The contract is for a period of ten (10) years beginning March 2, 2016 through March 1, 2026 subject to annual appropriations and approval of contracts by the Columbus City Council.
The contract with First Data for electronic payment services is expected to be used by most of the city agencies wishing to accept on-line payments. First Data, working with the Department of Technology and each city agency, will create a statement of work agreement based on the e-payment work requirements for each agency’s needs.
The contract for the first year of e-payment services was authorized by Columbus City Council by passage of ordinance 0301-2016 on February 22, 2016.
On July 11, 2016 Columbus City Council authorized the modification of the e-payment contract on behalf of the Department of Public Safety, Division of Fire in ordinance 1727-2016. The City Treasurer now wishes to modify its contract for e-payment services to include the Department of Public Service.
Emergency action is requested in order that the contract may be executed so that e-payment services can be extended to the customers of the Department of Public Service without delay.
FISCAL IMPACT:
Funds for these services are budgeted and available within the Department of Public Service 2016 budget appropriations.
Contract Compliance: First Data Government Solutions 582582959, expiration 6/20/18.
Title
To authorize the City Treasurer to modify its contract for city wide e-payment services with First Data Government Solutions; to authorize the expenditure of up to $5,000.00 from the street construction maintenance and repair fund; and to declare an emergency. ($5,000.00)
Body
WHEREAS, the City Treasurer proposed the award of a contract for city wide e-payment services as provided for in a Request for Proposal issued on March 2, 2015 for which the Columbus Depository Commission, at a meeting held on January 25, 2016, recommended the award of e-payment services to First Data Government Solutions, subject to approval by Columbus City Council; and
WHEREAS, Columbus City Council authorized a contract for the first year of a ten year contract for e-payment services for the period of March 2, 2016 through March 1, 2017 and related expenditures on February 22, 2016 ordinance 0301-2016; and
WHEREAS, Columbus City Council authorized a modification of the contract with First Data for e-payment services for the Division of Fire; and
WHEREAS, the City Treasurer now wishes to modify its contract with First Data for e-payment services on behalf of the Department of Public Service; and
WHEREAS, as an emergency exists in the usual daily operation of various City divisions in that it is immediately necessary to authorize the City Treasurer to modify the contract with First Data Government Solutions, providing city wide e-payment services necessary for the daily operation of normal business activities of the City of Columbus, thereby preserving the public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the City Treasurer is hereby authorized to modify its contract with First Data Government Solutions for city wide e-payment services for the period March 2, 2016 through March 1, 2017 and that the expenditure of $5,000, or so much thereof as may be necessary, is hereby authorized in object class 03 contractual services per the accounting codes in the attachment to this ordinance.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.