Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into two professional service agreements for General Engineering Services, for the Water Distribution Group, with HDR Engineering, Inc. (Contract No. 2150) and ms consultants, inc. (Contract No. 2151), each in the amount of $250,000.00, for 2017 through 2019.
These agreements will establish a "blanket" type of service agreement to augment existing engineering personnel within the Water Distribution Group, on an as-authorized, as-needed basis. Work consists of investigations, inspections and evaluations of existing conditions, meter work, surveying, geotechnical investigations, maintenance of traffic plans, preparing bid and construction contract documents, services during construction, preparation of record plan drawings, and other miscellaneous work.
Since services are used on an as-needed basis, two consulting firms are selected in the event that a firm cannot perform the expedited services that are required for the assignments.
There are no planning areas associated with these contracts.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: These agreements will allow the Division to perform miscellaneous engineering tasks on an as-needed basis. Outreach and environmental impact is unknown since the exact type and location of work is unknown at this time.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. Proposal quality and Feasibility, 2. Competence to Perform, 3. Past Performance, 4. Ability to Perform, 5. Environmentally Preferable Offeror, and 6. Local Work Force.
A hybrid of Requests for Statements of Qualification (RFSQ’s) and Requests for Proposals (RFP’s) were received on June 10, 2016 from: HDR Engineering, ms consultants, Stantec Consulting Services, Ribway Engineering Group, RA Consultants, CT Consultants, GS&P, Ohio, Brown and Caldwell, GPD Group, EMH&T, and IBI Group.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that agreements be awarded to HDR Engineering, Inc. and ms consultants, inc.
4. CONTRACT COMPLIANCE INFO:
HDR Engineering, Inc.: 47-0680568, expires 8/1/18, Majority, DAX# 008851
ms consultants, inc.: 34-6546916, expires 2/18/18, Majority, DAX# 005392
Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against HDR Engineering, Inc. and ms consultants, inc.
5. FUTURE MODIFICATIONS: The initial contract is for a period of one year. The contract is renewable for two additional years, therefore, the Division anticipates requesting additional appropriations to the agreements during the 2017 - 2019 fiscal periods, with the approval of modifications by City Council, to fulfill its planned needs.
6. FISCAL IMPACT: There is sufficient funding within the Water G.O. Bonds Fund for these expenditures.
Title
To authorize the Director of Public Utilities to enter into General Engineering Services agreements with HDR Engineering, Inc. and ms consultants, inc. for the Division of Water’s Water Distribution Group; and to authorize an expenditure up to $500,000.00 from the Water General Obligations Bonds Fund. ($500,000.00)
Body
WHEREAS, technical proposals for General Engineering Services - Water Distribution Group were received on June 10, 2016; and
WHEREAS, two consulting firms are selected in case the first consultant cannot perform the expedited services that are required for assignments; and
WHEREAS, these are three-year agreements and the Division of Water anticipates requesting additional appropriations to the agreements during the 2017 - 2019 fiscal periods, with the approval of modifications by City Council; and
WHEREAS, the Department of Public Utilities recommends that agreements be awarded to HDR Engineering, Inc. and ms consultants, inc.; and
WHEREAS, it is necessary for this Council to authorize an expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director to enter into two agreements for General Engineering Services for the Water Distribution Group, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into two (2) agreements for General Engineering Services, for the Water Distribution Group: one (1) with HDR Engineering, Inc., 2800 Corporate Exchange Drive, Suite 100, Columbus, OH 43231; and one (1) with ms consultants, inc., 2221 Schrock Road, Columbus, OH 43229; each in the amount of $250,000.00; in accordance with the terms and conditions of the agreements on file in the Office of the Division of Water.
SECTION 2. That the expenditure of $500,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6006, Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.