Explanation
BACKGROUND AND FISCAL IMPACT:
As part of the 2016 third quarter financial review, the Department of Finance and Management identified surpluses and deficits in various object classes in several divisions. In order to properly align appropriations with projected expenditures and allow divisions to operate without interruption through the end of 2016, it is necessary to transfer $6,626,829 among divisions within the general fund.
Object class surpluses and deficits were projected as part of the third quarter financial review. This ordinance makes transfers to reflect these projections. The amounts may not mirror the third quarter review exactly, due to transfers that have occurred in the interim as well as adjustments made in assumptions since the completion of the review.
This ordinance also authorizes appropriation transfers for certain non-general fund departments and divisions in order to provide appropriations in the necessary object classes for the remainder of the fiscal year.
Based on projections at the end of the third quarter, additional appropriations are needed to the Recreation and Parks operation and extension fund and in Finance and Management’s print and mail services fund.
Finally, an appropriation of $5,000 is needed in the Public Safety Initiative Fund to the Recreation and Parks Department in Council support of additional funding for the Applications for Purpose, Pride, and Success (APPS) program.
EMERGENCY DESIGNATION
This ordinance is submitted as an emergency so as to allow these financial transactions to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
Title
To authorize and direct the City Auditor to provide for the transfer of $6,626,829.00 within the general fund; to transfer appropriations between objects in certain non-general fund departments and divisions; to authorize and direct the City Auditor to appropriate additional funds in the Recreation and Parks’ operation and extension fund and in Finance and Management’s print and mail services fund; to authorize and direct the City Auditor to appropriate $5,000.00 in the Public Safety Initiative Fund to the Department of Recreation and Parks; and to declare an emergency ($6,626,829.00).
Body
WHEREAS, the third quarter financial review, conducted by the Department of Finance and Management, identified projected surpluses and deficits in various object classes of several general fund and non-general fund divisions; and
WHEREAS, it is necessary to transfer funds between objects and divisions in order to allow divisions to continue to operate through the end of 2016; and
WHEREAS, additional appropriations are necessary in the Recreation and Parks operating and extension fund and Finance and Management’s print and mail services fund; and
WHEREAS, an additional appropriation is necessary in the Public Safety Initiative Fund to the Department of Recreation and Parks in support of additional funding for the APPS program; and
WHEREAS, this ordinance is submitted as an emergency so as to allow the financial transactions to be posted in the City's accounting system as soon as possible, promoting accurate accounting and financial management; and
WHEREAS, an emergency exists in the usual daily operation of the City of Columbus in that it is immediately necessary to transfer funds and make additional appropriations for the immediate preservation of the public, health, peace, property, safety and welfare; Now, Therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to transfer $6,626,829 between various divisions and object classes within the general fund, fund 1000, subfund 100010 according to the account codes in the following:
Attachment: 2016 3rd qtr trx.xlsx
SECTION 2. That the City Auditor is hereby authorized and directed to transfer appropriations in the amount of $34,737 within the municipal court computer fund, fund 2227, subfund 222701 according to the account codes in the following:
Attachment: 2016 3rd qtr trx.xlsx
SECTION 3. That the City Auditor is hereby authorized and directed to transfer appropriations in the amount of $21,316 within the health operating fund, fund 2250, subfund 000000 according to the account codes in the following:
Attachment: 2016 3rd qtr trx.xlsx
SECTION 4. That the City Auditor is hereby authorized and directed to transfer appropriations in the amount of $151 within the land acquisition service fund, fund 5525, subfund 000000, according to the account codes in the following:
Attachment: 2016 3rd qtr trx.xlsx
SECTION 5. That the City Auditor is hereby authorized and directed to transfer appropriations in the amount of $174,758 within the information services operating fund, fund 5100, subfund 510001, according to the account codes in the following:
Attachment: 2016 3rd qtr trx.xlsx
SECTION 6. That the City Auditor is hereby authorized and directed to transfer appropriations in the amount of $4,000 within the water operating fund, fund 6000, subfund 000000, according to the account codes in the following:
Attachment: 2016 3rd qtr trx.xlsx
SECTION 7. That the City Auditor is hereby authorized and directed to transfer appropriations in the amount of $91,220 within the electricity operating fund, fund 6300, subfund 000000, according to the account codes in the following:
Attachment: 2016 3rd qtr trx.xlsx
SECTION 8. That the City Auditor is hereby authorized and directed to appropriate funds in the amount of $61,287 in the recreation and parks operating fund, fund 2285, subfund 000000, and in the amount of $94,517 in the print and mail services fund, fund 5517, subfund 000000 according to the account codes in the following:
Attachment: 2016 3rd qtr trx.xlsx
SECTION 9. That the City Auditor is hereby authorized and directed to appropriate funds in the amount of $5,000 in the Public Safety Initiative Fund, fund 1000, subfund 100016, to the Department of Recreation, according to the account codes in the following:
Attachment: 2016 3rd qtr trx.xlsx
SECTION 10. That the monies appropriated in the foregoing Section 8 shall be paid upon the order of the Directors of Recreation and Parks and Finance and Management respectively, and that no order shall be drawn or money paid except upon voucher, the form of which shall be approved by the City Auditor. That the monies appropriated in the foregoing Section 9 shall be paid upon the order of the Director of the Recreation and Parks Department and that no order shall be drawn or money paid except upon voucher, the form of which shall be approved by the City Auditor.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.