Explanation
The Division of Police needs to modify the current contract with Gordon Flesch, PO024485, which was executed on September 12, 2016. Said modification will allow for additional funds for preventative maintenance for multi-functional devices which are able to print, scan, fax, and copy as needed throughout the Division of Police. Funds were initially encumbered in the amount of $20,000.00; an additional $20,000.00 is needed for services through the remainder of the year resulting in $40,000.00 for the fiscal year of 2016.
Emergency Designation: Emergency legislation is requested in order to continue the services and allow the Division of Police to function efficiently without interruption.
Contract Compliance Number: CC93125-103046 expires on
Fiscal Impact: This ordinance authorizes the modification of the contract with Gordon Flesch for additional funds in the amount of $20,000.00 for continued preventative maintenance for multi-functional devices. There are funds allocated in the General Funds for these services.
Title
To authorize and direct the Director of the Department of Public Safety to modify the present contract with Gordon Flesch for additional funds for preventative maintenance for multi-functional devices which are able to print, scan, fax, and copy as needed for the Division of Police, to authorize an expenditure of $20,000.00 from the General Fund; and to declare an emergency. ($20,000.00)
Body
WHEREAS, it is necessary to authorize the Director of Public Safety to modify the current contract with Gordon Flesch; and
WHEREAS, it is necessary to authorize additional funds in the amount of $20,000.00; and
WHEREAS, the Division of Police has a need for continued preventative maintenance for multi-functional devices; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to modify the contract with Gordon Flesch to ensure uninterrupted service and maintenance in the preservation of the public peace, property, health, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of the Department of Public Safety is hereby authorized and directed to modify the present contract to reflect the additional funds for continued preventative maintenance for multi-functional devices.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 4. That the expenditure of $20,000.00 or so much thereof as may be needed, is hereby authorized in Fund 1000 General Fund in object class 03 per the accounting codes in the attachment to this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.