Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology to establish a purchase order with GuideSoft Inc., (dba Knowledge Services), for technology staff augmentation services by utilizing a State of Ohio contract with Knowledge Services contract number 0A1148, with an expiration date of June 30, 2017; authorized for the City's use by Ordinance No. 582-87. The Department of Technology requires staff augmentation services to assist with end-user support at the Department of Public Utilities, in support of the DoT Desktop Support team, required to compensate for staff vacancies in the Desktop section.
This ordinance will provide for up to 2,080 hours at $32.88 per hour of service to be provided from January 1, 2017 through December 31, 2017. Total additional cost of this service is $68,390.40.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier for critical technology staff augmentation services.
CONTRACT COMPLIANCE:
Vendor Name: GuideSoft Inc. (dba Knowledge Services) DAX Vendor Acct.#: 011944 CC #: 351934449 Expiration Date: 10/30/2017
FISCAL IMPACT:
In 2015, Department of Technology legislated $310,023.38 for staff augmentation services. The total cost for the services identified within this ordinance is $68,390.40. Funds have been identified and are budgeted within the Department of Technology, Information Services Operating Fund.
Title
To authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish a purchase order with GuideSoft Inc., (dba Knowledge Services) for technology staff augmentation services utilizing a State of Ohio contract; and to authorize the expenditure of $68,390.40 from the Department of Technology, Information Services Operating Fund, and to declare an emergency. ($68,390.40)
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with GuideSoft Inc. (dba Knowledge Services) by utilizing a State of Ohio contract, contract number 0A1148 with an expiration date of June 30, 2017, for the purchase of technology staff augmentation services to assist with end user support at the Department of Public Utilities, in support of the DoT Desktop Support team, required to compensate for staff vacancies; and,
WHEREAS, the purchase order will provide for up to 2,080 hours of service per staff to be provided from January 1, 2017 through December 31, 2017 with a cost of $68,390.40; and,
WHEREAS, the use of this Ohio Department of Administrative Services Cooperative Contract is authorized by Ordinance 582-87; and,
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with GuideSoft Inc. (dba Knowledge Services) for the purchase of technology staff augmentation services for the preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, is hereby authorized to establish a purchase order with GuideSoft Inc. (dba Knowledge Services) by utilizing a State of Ohio contract with Knowledge Services, contract number 0A1148 with an expiration date of June 30, 2017, for the purchase of technology staff augmentation services. The purchase order term period is from January 1, 2017 through December 31, 2017 with a total cost of these services at $68,390.40.
SECTION 2: That the expenditure of $68,390.40 or so much thereof as may be necessary is hereby authorized to be expended from: (See Attachment: (2922-2016 EXP)
Technology Desktop : 63050 ($68,390.40):||{ GuideSoft Inc., (dba Knowledge Services)/ |
Dept: 47| Div.: 4701|Obj Class: 03|Main Account: 63050|Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02|Section 5: IT1308 {Electricity}|Amount: $4,171.81
Dept: 47| Div.: 4701|Obj Class: 03|Main Account: 63050|Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02|Section 5: IT1309 {Water}|Amount: $26,535.48|Water
Dept: 47| Div.: 4701|Obj Class: 03|Main Account: 63050|Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02|Section 5: IT1310 {Sanitary Sewer}|Amount: $29,749.82
Dept: 47| Div.: 4701|Obj Class: 03|Main Account: 63050|Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02|Section 5: IT1311 {Storm Sewer}|Amount: $7,933.29
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.