Explanation
BACKGROUND: This legislation is to establish a contract for the purchase of a Work Boat with Trailer for the Department of Public Utilities, Division of Water. The work boat will be used by Watershed Management and Hap Cremean Water Plant staff for routine and emergency maintenance to dams and appurtenances, navigational buoys, safety cables, reservoir shoreline, boat ramps, and other tasks related to reservoir management. This purchase will be replacing BT 13531 (pontoon boat), BT 22006 (outboard motor), and BT 21550 (trailer).
PROPOSAL INFORMATION: The Purchasing Office advertised and opened Request for Proposal (RFP), Solicitation RFQ002442 on September 1, 2016. Thirty-seven (37) proposals were solicited and one (1) response was received from Clark Boat Company, Inc. A committee consisting of four (4) representatives from the Department of Public Utilities evaluated the proposal received and submitted a final ranking score of 71.79 points of 100.00 points possible.
In accordance with the committee recommendation, the Department of Public Utilities recommends the award of the contract be made to Clark Boat Company, Inc. in the amount of $71,539.00. In addition, contingency funds are being requested in the amount of $8,461.00 to allow for unforeseen expenses during the construction process beyond the initial award amount of $71,539.00. The contingency funds would only be used upon the request of the Division of Water and approval of the Purchasing Office. The total amount requested for the General Budget Reservation is $80,000.00.
The competitive bidding provisions of the Columbus City Code are being waived for this purchase, as the RFP provision within the Columbus City Code exists to award professional service contracts, not equipment contracts, such as this contract.
Contract Compliance: Clark Boat Company, Inc., 42-1323539 Expires: 10/1/2018.
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
FISCAL IMPACT: $80,000.00 is needed and budgeted for this purchase.
Title
To authorize the Director of Finance and Management to enter into a contract with Clark Boat Company, Inc. for the purchase of Work Boat with Trailer for the Division of Water, to waive the competitive bidding provisions of the City Code and to authorize the expenditure of $80,000.00 from the Water Operating Fund. ($80,000.00)
Body
WHEREAS, the Department of Public Utilities has the need to purchase a Work Boat with Trailer for the Division of Water; and
WHEREAS, a request for proposal (RFP) was solicited and evaluated by four (4) representatives from the Department of Public Utilities via Solicitation RFQ002442 resulting in the recommendation of Clark Boat Company, Inc.; and
WHEREAS, in accordance with the committee recommendation, the Department of Public Utilities recommends the award of the contract be made to Clark Boat Company, Inc. in the amount of $71,539.00.
WHEREAS, contingency funds are being established to allow for unforeseen expenses during the construction process. The contingency funds would only be used upon the request of the Division of Water and approval of the Purchasing Office. The total amount requested for the General Budget Reservation is $80,000.00.
WHEREAS, the competitive bidding provisions of the Columbus City Code are being waived for this purchase, as the RFP provision within the Columbus City Code exists to award professional service contracts, not equipment contracts; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Finance and Management to enter into contract with Clark Boat Company, Inc. in order to purchase a Work Boat with Trailer for Division of Water for the preservation of the public health, peace, property, safety and welfare; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into contract for the purchase of a Work Boat with Trailer for the Division of Water in accordance with Solicitation No. RFQ002442 with Clark Boat Company, Inc., 1600 State Street, Bellevue, IA 52031.
SECTION 2. The competitive bidding provisions of the Columbus City Code are being waived for this purchase, as the RFP provision within the Columbus City Code exists to award professional service contracts, not equipment contracts
SECTION 3. That the expenditure of $80,000.00, or so much thereof as may be needed, is hereby authorized in Funds 6000 (Water Operating), in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.