Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Utilities (DPU), to modify an agreement with Canadian Time Systems (dba Key Tracer Systems Inc.) for integration between the key management system and Networkfleet, DPU’s automated vehicle location (AVL) system. The key management system provides increased security and control over vehicles and prevents unauthorized key access. The information from the key management system will be sent to the AVL system via the interface, so that DPU can identify who is driving the vehicle in their AVL system. The original agreement (EL015195) was authorized by ordinance 2422-2013, passed December 16, 2013. Most recently under ordinance 1749-2016 passed by City Council on July 18, 2016 annual maintenance and support contract was established for (term period 08/2016 through 08/2017). This modification includes the development, testing and completion of an interface between the key management system and DPU’s AVL system (Networkfleet) in the amount of $30,650.00
1. Amount of additional funds to be expended: $30,650.00
Original contract amount: $174,085.00
Maintenance and support agreement (via Ord. 1749-2016): $22,480.00
Modification #1 (via this Ord. 2753-2016): $30,650.00
Total amount of the original contract, maintenance agreement and modification(s): $227,215.00
2. Reason additional goods/services could not be foreseen:
Key Tracer Systems, Inc. is the key management system vendor and they are in the best position to develop an interface, as they have a unique understanding of how their system works and they are also in the best position to support the interface. Key Tracer has already developed the interface that sends information from the key management system to the Department of Public Utilities AVL system. They can reuse this interface to connect to the new AVL system that DPU is in the process of switching to, if they were ...
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