Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into contracts with General Supply and Services, Inc. dba Gexpro, Consolidated Electrical Distributors, Inc.,
Kevin Lehr Associates, and Utility Supply and Construction Company dba Power Line and Supply for the purchase of Luminaires for the Division of Power. The Luminaires and Related Components are used to replenish stock for maintenance repair and new customer services. These contracts primarily consist of lighting units of one or more lamps (bulbs or tubes that emit light), along with the socket, and other parts needed to complete the assembly of the units.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ002473). Eighty-three (83) vendors were solicited and five (5) bids were received and opened on September 1, 2016. After a review of the bids, the Division of Power recommends the awards be made to the lowest responsive and responsible and best bidders:
General Supply and Services, Inc. dba Gexpro for Items 1, 6, 11, 12, 14, 18, 23, 24 and 25 for an award amount of $123,756.88
Consolidated Electrical Distributors, Inc. for Items 2, 3, 4, 5, 7, 8, 9, 10, 13, 20, 21 and 22 for an award amount of $205,983.20
Kevin Lehr Associates for Item 26 for an award amount of $35,100.00
Utility Supply and Construction Company dba Power Line and Supply for Items 17 and 19 for an award amount of $21,696.60
Items 15 and 16 will not be awarded at this time due to an error in the bid specifications.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIERS:
General Supply and Services, Inc. dba Gexpro, vendor 001397 exp. 6/22/17
Consolidated Electrical Distributors, Inc., vendor 010270 exp 11/8/18
Kevin Lehr Associates, vendor 003880 exp 11/7/18
Utility Supply and Construction Co. dba Power Line and Supply, vendor 007513 exp 3/22/18
FISCAL IMPACT: $386,536.68 is budgeted for this purchase.
$296,981.95 was expended in 2015.
$396,660.00 was expended in 2014.
Title
To authorize the Director of Finance and Management to enter into contracts with General Supply and Services, Inc., dba Gexpro, Consolidated Electrical Distributors, Inc., Kevin Lehr Associates, and Utility Supply and Construction Company, dba Power Line and Supply, for the purchase of Luminaires for the Division of Power; and to authorize the expenditure of $386,536.68 from the Electricity Operating Fund. ($386,536.68)
Body
WHEREAS, the Purchasing Office opened formal bids on September 1, 2016 for Luminaires for the Division of Power; and
WHEREAS, the Division of Power recommends awards to be made to the following: General Supply and Services, Inc., dba Gexpro, Consolidated Electrical Distributors, Inc., Kevin Lehr Associates, and Utility Supply and Construction Company, dba Power Line and Supply; and
WHEREAS, the Luminaires will be used at the Division of Power to replenish stock for maintenance, repair and new customer services; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into contracts with General Supply and Services, Inc., dba Gexpro, Consolidated Electrical Distributors, Inc., Kevin Lehr Associates and Utility Supply and Construction Company, dba Power Line and Supply., in accordance with the terms, conditions and specifications of Solicitation Number RFQ002473 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into contracts with General Supply and Services, Inc., dba Gexpro, 2803 Charter Street, Columbus, Ohio 43228, Consolidated Electrical Distributors, Inc., 2101 S. High Street, Columbus, OH 43207, Kevin Lehr Associates, 1456 Delashmut Avenue, Columbus, OH 43212, and Utility Supply and Construction Company, dba Power Line and Supply, 1403 Neubrecht Road, Lima, OH 45801 for the purchase of Luminaires for the Division of Power, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $386,536.68, or so much thereof as may be needed, is hereby authorized in Fund 6300 (Electricity Operating), in object class 02 Materials and Supplies per the accounting codes in the attachment to this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.