Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of a 45’ Digger Derrick with Utility Body for the Division of Power. The Division of Power is responsible for the installation and maintenance of City’s electrical infrastructure. To accomplish this mission the Division requires a digger derrick truck for removing and replacing service power poles. This replacement truck was approved by Fleet Management and is in support of the Mayor's Get Green Columbus initiative by incorporating a “Plug-in Hybrid Electric” technology. This unit will replace Brass Tag 18147 that is beyond its useful service life and provide for a more reliable fleet to carryout services provided by the Division.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ002754). One-hundred and sixty-six (166) vendors were solicited and two (2) bids were received and opened on October 6, 2016.
Altec Industries submitted the apparent low bid in the amount of $341,876.00, but their bid was judged to be non-responsive. The bid specification required a sheave height minimum of 45 feet and Altec Industries, Inc. bid a sheave height of 44 feet, 4 inches. In addition, the bid asked for pricing for diagnostic code reading/clearing capability and Altec Industries stated in their submittal that they will not supply this requirement and to obtain it locally. The second lowest bid was submitted by Utility Truck Equipment, Inc. and does meet the minimum specifications required. Therefore, the Division of Power is recommending the award go to Utility Truck Equipment, Inc. as the lowest responsive and responsible and best bidder. This award is for one (1) 45’ Digger Derrick with Utility Body (Line 10, Line 20, Line 50, and Line 60). The total award will be for $361,106.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Utility Truck Equipment, Inc., Contract Compliance Number: 31-0989420, expires 11/7/18. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $361,106.00 is budgeted for this purchase.
2014 expenditures for the Division of Power is $0.00.
2015 expenditures for the Division of Power is $0.00.
Title
To authorize the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. for the purchase of a 45’ Digger Derrick with Utility Body for the Division of Power and to authorize the expenditure of $361,106.00 from the Electricity Operating Fund. ($361,106.00)
Body
WHEREAS, a 45’ Digger Derrick with Utility Body is required by the Division of Power for removing and replacing service power poles; and
WHEREAS, the Purchasing Office opened formal bids on October 6, 2016 for the purchase of a 45’ Digger Derrick with Utility Body for the Division of Power; and
WHEREAS, the apparent low bidder, Altec Industries, Inc. submitted a bid in the amount of $341,876.00 that did not meet the minimum specifications required, and
WHEREAS, Utility Truck Equipment, Inc. submitted a bid in the amount of $361,106.00 that did meet the minimum specifications required, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Utility Truck Equipment, Inc. in accordance with the terms, conditions and specifications of Solicitation Number: RFQ002754 on file in the Purchasing Office, for the preservation of public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Utility Truck Equipment, Inc., PO Box 130, Circleville, OH 43113 for the purchase of a 45’ Digger Derrick with Utility Body for the Division of Power, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $361,106.00, or so much thereof as may be needed, is hereby authorized in Fund 6300 (Electricity Operating), in object class 06, Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.