Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Kramer Engineers for engineering services to make renovations to the existing Ponds and Cascades at Franklin Park. The Ponds and Cascades between the two ponds were constructed for Ameriflora in 1991. The pump system is no longer performing as it was designed and the system needs a complete overhaul with variable speed drives, above ground housing for access and new turbine pumps. The cascade areas between the ponds have numerous voids and deteriorating base and edges. The scope will be to analyze the current conditions and to design what should be rebuilt between the ponds, including cleaning, filling in voids, relining, and conversion of portions to a more natural stream for water quality and education of ecosystems.
The costs for this project will be $148,500.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on August 8, 2014 and received by the Recreation and Parks Department on August 27, 2014. Bids were received from the following companies:
Company
Kramer Engineering (MAJ)
After reviewing the proposals that were submitted, it was determined that Kramer Engineers are the most responsive bidder.
Principal Parties:
Kramer Engineers
394 Oak Street, Columbus, OH 43215
Ralph Kramer 614-233-6911
31-1035777
Exp Date: 8/12/17
Emergency Justification: An emergency is being requested due to an RFP being put out this summer after honing down the scope of services; only one proposal was received. It has taken over 30 days to pin down fees after 2 site meetings and an internal meeting with the engineers. Design Development and Construction Drawings must be completed this winter for spring construction. Time is tight to have work started for summer water flow.
Benefits to the Public: Renovations will get a public favorite feature of Franklin Park back in working order.
Community Input Issues: Public requests to reactivate the cascades, the water feature in the park has not had water flow since spring 2016.
Area(s) Affected: Franklin Park Civic Association, Near East side Area Commission (Planning Area 19)
Master Plan Relation: This project supports the Master Plan by improving overall maintenance, safety and design, preserving a percentage of park area in a natural state to increase wildlife habitat and reduce maintenance costs. Also expanding offerings and amenities to appear to a more diversified audience and user group (outdoor education)
Fiscal Impact: $148,500.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with Kramer Engineers for engineering services to make renovations to the existing Ponds and Cascades at Franklin Park; to authorize the expenditure of $148,500.00 from the Recreation and Parks Voted Bond Fund 7702; and to declare an emergency. ($148,500.00).
Body
WHEREAS, it is necessary to authorize and direct the Director of the Recreation and Parks Department to enter into contract with Kramer Engineers for engineering services to make renovations to the existing Ponds and Cascades at Franklin Park; and
WHEREAS, it is necessary to authorize the expenditure of $148,500.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract so that design development and construction drawings are able to be completed by Kramer Engineers by this winter for spring construction; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Kramer Engineers for engineering services to make renovations to the existing Ponds and Cascades at Franklin Park.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $148,500.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.