Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into contract with MediaMation Inc. to service the Scioto Mile Fountain. Services to be rendered include reprogramming of the Scioto Mile Fountain’s operating systems originally designed and installed by contractor, audio upgrades, lighting upgrades and a video upgrade.
Bid Waiver Request: The department is requesting to waive the competitive bidding provisions of the Columbus City Code Chapter 329 in order to use the original company that installed the system. Services to be rendered include reprogramming of the Scioto Mile Fountain’s operating systems originally designed and installed by contractor. Since the programming and components of the fountain’s operating system are proprietary to the contractor, all modifications or repairs made to the system must be made by contractor to ensure the integrity and functionality of the system.
Principal Parties:
MediaMation Inc.
387 Maple Ave.
Torrance, CA. 90503
310-320-0696
Alison Jamele
Fed ID#95-4436581
Contract compliant through 3/27/17
Emergency Justification: It is necessary to initiate the purchase order immediately so that the needed equipment is ordered and available for installation while the fountain is closed for winter.
Benefits to the Public: The Scioto Mile Fountain is the centerpiece of the revitalized downtown riverfront. Updates to the fountain’s operating system will ensure the public’s ongoing enjoyment of the fountain and national recognition of the Scioto Mile parks system.
Area(s) Affected: Bicentennial Park, Scioto Mile
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by improving maintenance and operation standards for the Scioto Mile Fountain and Bicentennial Park.
Fiscal Impact: $110,000 is required and budgeted in the Recreation and Parks Bond Fund 7702.
Title
To authorize the Director of Recreation and Parks to enter into contract with MediaMation, Inc. for improvements to the Scioto Mile Fountain; to waive the competitive bidding provisions of the Columbus City Code; to authorize the expenditure of $110,000.00 from the Recreation and Parks Bond Fund 7702; and to declare an emergency. ($110,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of the Recreation and Parks Department to enter into contract with MediaMation Inc. to service the Scioto Mile Fountain; and
WHEREAS, it is in the best interest of the City of Columbus to waive the competitive bidding provisions of the City Code Chapter 329 and contract with MediaMation to provide improvements to the Scioto Mile Fountain; and
WHEREAS, it is necessary to authorize the expenditure of $110,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with MediaMation, Inc. so that the needed equipment is ordered and available for installation while the fountain is closed for winter thereby preserving the public health, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with MediaMation, Inc. for improvements to the Scioto Mile Fountain.
SECTION 2. That this Council finds it in the best interest of the City to waive the competitive bidding provisions of Columbus City Code Chapter 329.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the transfer of $110,000.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 7702 Recreation and Parks Bond Fund per the account codes in the attachment to this ordinance.
SECTION 5. That the 2016 Capital Improvements Budget Ordinance 0960-2016 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future projects.
CURRENT:
Fund 7702; P510718-100000; Scioto Mile Fountain; $0 (SIT Supported)
Fund 7702; P510112-100000; Park Acquisition - $230,000 (SIT Supported)
AMENDED TO:
Fund 7702; P510718-100000; Scioto Mile Promenade; $110,000 (SIT Supported)
Fund 7702; P510112-100000; Park Acquisition - $120,000 (SIT Supported)
SECTION 6. For the purpose stated in Section 1, the expenditure of $110,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.