Explanation
1.0 BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the 2014 - 2016 Construction Administration and Construction Inspection Services Agreement with DLZ Ohio, Inc. Funding for this modification will be for the Division of Water’s Lamont Avenue Area Water Line Improvements Project, CIP No. 690236-100067, DOW Contract No. 2044.
The Community Planning Area for this project is “Clintonville” and includes the following streets: Radnor Avenue, Pegg Road, East Cooke Road, Melrose Avenue, Lamont Avenue, Elmore Avenue, and Brandon Street.
1.1. Amount of additional funds to be expended: $448,615.10
Original Contract Amount: $ 901,898.52 (EL015636)
Modification 1: $1,131,456.01 (EL017583)
Modification 2 (current): $ 448,615.10
Total $2,481,969.63
1.2. Reasons additional goods/services could not be foreseen:
The modification was anticipated and explained in the original legislation under Ordinance No. 0378-2014 as well as Modification No. 1 under Ordinance No. 2086-2015. Future modifications are not anticipated at this time.
1.3. Reason other procurement processes are not used:
The original contract selected three firms to provide Construction Administration and Construction Inspection Services for projects from 2014 - 2016.
1.4. How cost of modification was determined:
A cost proposal was provided by DLZ Ohio, Inc., reviewed by Division of Water staff, and was deemed acceptable.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of the water line improvements project is to replace or rehabilitate existing water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss.
3.0 CONTRACT COMPLIANCE INFO: 31-1268980 | MBR | Expires 1/29/17 | DAX # 006998
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against DLZ Ohio, Inc.
4.0 FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a planned contract modification of the 2014 - 2016 Construction Administration and Construction Inspection Services agreement with DLZ Ohio, Inc. for the Division of Water’s Lamont Avenue Area Water Line Improvements Project; to authorize a transfer and expenditure in an amount up to $448,615.10 within the Water General Obligations Bonds Fund; and to authorize an amendment to the 2016 Capital Improvements Budget. ($448,615.10)
Body
WHEREAS, original contract number EL015636 was authorized by Ordinance No. 0378-2014, passed March 24, 2014, was executed on April 28, 2014, and was approved by the City Attorney on May 5, 2014 for the 2014 - 2016 Construction Administration and Construction Inspection Services agreement; and
WHEREAS, Contract Modification No.1 EL017583 was authorized by Ordinance No. 2086-2015, passed September 28, 2015, was executed on October 29, 2015, and was approved by the City Attorney on November 6, 2015; and
WHEREAS, Modification No. 2 is needed to provide funding for the Division of Water’s Lamont Avenue Area Water Line Improvements Project, in accordance with the Department's design requirements in order to ensure the continued operation of its water infrastructure; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification for said Division of Water project with DLZ Ohio, Inc.; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to modify and increase the 2014 - 2016 Construction Administration and Construction Inspection Services agreement with DLZ Ohio, Inc.; for the Division of Water’s Lamont Avenue Area Water Line Improvements Project; for the preservation of the public health, peace, property, safety, and welfare; now, therfore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2014 - 2016 Construction Administration and Construction Inspection Services agreement with DLZ Ohio, Inc., 6121 Huntley Road, Columbus, Ohio 43229; in an amount up to $448,615.10; that will continue to provide Construction Administration and Construction Inspection Services for the Division of Water’s Lamont Avenue Area Water Line Improvements Project in accordance with the terms and conditions of the contract on file in the offices of the Division of Water.
SECTION 2. That the transfer of $73,615.10 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006, Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance. (There is already $375,000 in Fund 6006, Project No. 690236-100067 {New}.)
SECTION 3. That the 2016 Capital Improvements Budget is hereby amended, in Fund 6006, Water G.O. Bonds Fund, as follows:
Project No. | Project Name | Revised Authority | Remaining Authority | Change
P690236-100051 (carryover) | Eastfield Dr. WL Imp’s | $0 | $45,077 | +$45,077 (establish authority to match cash)
P690236-100051 (carryover) | Eastfield Dr. WL Imp’s | $45,077 | $0 | -$45,077
P690236-100056 (carryover) | Florence Ave. WL Imp’s | $0 | $25,793 | +$25,793 (establish authority to match cash)
P690236-100056 (carryover) | Florence Ave. WL Imp’s | $25,793 | $0 | -$25,793
P690236-100043 (carryover) | Cooke Rd. WL Imp’s | $16,953 | $14,206 | -$2,747
P690236-100067 (carryover) | Lamont Ave. WL Imp’s | $0 | $73,617 | +$73,617
SECTION 4. That the expenditure of $448,615.10 or so much thereof as may be needed, is hereby authorized in Fund 6006, Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.