Explanation
Background:
This ordinance authorizes the Director of Finance and Management, for the Department of Technology, to establish a purchase order with Dell Marketing L.P., utilizing the State of Ohio Multiple Award Contract (MAC) 0A1108-17AGG with an expiration date of 6/30/2017, authorized for the city's use by Ordinance No. 582-87, for Microsoft enterprise software licensing. Microsoft Office is the city’s technology standard for desktop computing software, currently utilized by 6,000 city employees to conduct their daily business. The city also utilizes Microsoft software to support a number of enterprise applications, including city intranet sites utilizing SharePoint. This ordinance will enable the city to cost-effectively obtain the latest versions of Microsoft software utilizing a single agreement for the entire city. The original agreement (FL006092) was authorized by ordinance 2731-2014, passed December 8, 2014. The second year of the contract was most recently authorized by ordinance 2784-2015, passed November 23, 2015.
The term of the agreement is for three years: January 1, 2015 to December 31, 2017. This ordinance will authorize funds to pay for the third and final year, at a cost of $1,126,917.72.
This ordinance also authorizes the appropriation of $207,921.12 within the Special Income Tax Fund and authorizes the Director of the Department of Technology to modify the agreement with Dell Marketing L.P., utilizing the State of Ohio Multiple Award Contract (MAC) 0A1108-17AGG, for acquiring Microsoft enterprise software licensing. This ordinance will authorize funding for the second year “true-up” of the enterprise agreement with Dell Marketing L.P. in the amount of $207,921.12.
1. Amount of additional funds to be expended: $207,921.12
Original contract - 1st year amount: $1,126,917.72
Modification #1: (1st year -true-up): $155,706.78
Original contract - 2nd year amount: ...
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