Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology, on behalf of the Columbus City Attorney, to modify an agreement with Matrix Pointe Software, LLC to extend the current contract for an additional nine months and to also include funding for professional services hours for follow up training. The Matrix Pointe Software is a case management system that the City Attorney's office uses to automate processing and store information related to legal matters assigned to their office. The original agreement (EL017301) was authorized by ordinance 1028-2015, passed May 15, 2015. The coverage term period of the original agreement was eighteen (18) months from the date of a purchase order certified by the Columbus City Auditor's Office, making the coverage term period of that agreement from July 21, 2015 through January 20, 2017. The coverage term period of this agreement will be from January 21, 2017 through October 20, 2017. The cost for the professional services is $35,000.00 (200 hrs. at $175 per hour).
1. Amount of additional funds to be expended: $35,000.00
Original contract amount: $667,600.00
Modification #1: $35,000.00
Amount of original contract and modifications: $702,600.00
2. Reason additional goods/services could not be foreseen:
There is a risk that the project will not be completed prior to the contract expiring. In addition, funding for training needs to be added.
3. Reason other procurement processes are not used:
It is not feasible to bid for an alternate service since Matrix Pointe Software, LLC. developed the software for the Matrix system.
4. How cost of modification was determined:
Matrix provided the line item for additional follow up training in their original proposal.
EMERGENCY:
There is an immediate need to modify this agreement with Matrix Pointe Software, LLC to extend the current contract term and to also include funding for professional services hours for follow u...
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