Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Fackler Country Gardens, Inc. for the purchase of one (1) Multi-Use Tractor for the Division of Power. The equipment will be used to maintain the facility grounds (snow removal, dirt/sand/gravel relocation). This purchase was approved by Fleet Management and this new unit will be replacing BT05733. This unit incorporates clean-burn technology Tier IV with Diesel Particulate Filter which is in support of the Mayor’s Green Initiative.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ003305). Fifty-three (53) vendors were solicited and two (2) bids were received and opened on November 3, 2016.
Apple Farm Service, Inc. submitted two (2) bids. The first bid in the amount of $29,000.00, however it did not include the factory mounted integrated cabin required in Section 3.3.9, the salt spreader required in Section 3.3.10.18 and the vibrator kit required in Section 3.3.10.19 of the bid specifications. A second bid was submitted by Apple Farm Service, Inc. in the of $35,850.00, however it did not include the three (3) point hitch mount (TPM 275) in Section 3.3.10.16, the Snowex Salt Spreader (SP1075) required in Section 3.3.10.18, and the Fleet Flex Vibrator Kit required in Section 3.3.10.19 of the bid specifications.
After a review of the bids, the Division of Power recommends an award be made to the lowest responsive and responsible and best bidder, Fackler Country Gardens, Inc. for a total award amount of $51,158.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Fackler Country Gardens, Inc., Vendor Number: 012689, 31-1286436, Expires 11/6/17.
FISCAL IMPACT: $51,158.00 is budgeted for this purchase.
$0.00 was spent in 2015.
$0.00 was spent in 2014.
Title
To authorize the Director of Finance and Management to enter into a contract with Fackler Country Gardens, Inc., for the purchase of one (1) Multi-Use Tractor for the Division of Power; and to authorize the expenditure of $51,158.00 from the Electricity Operating Fund. ($51,158.00)
Body
WHEREAS, the Purchasing Office opened formal bids RFQ003305 on November 3, 2016 for a Multi-Use Tractor for the Division of Power; and
WHEREAS, the equipment will be used at the Division of Power to maintain the facility grounds and will be replacing BT05733; and
WHEREAS, the Division of Power recommends an award be made to the lowest responsive and responsible and best bidder, Fackler Country Gardens, Inc.; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Fackler Country Gardens, Inc., in accordance with the terms, conditions and specifications of Solicitation Number RFQ003305 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Fackler Country Gardens, Inc., 2326 Newark Granville Rd., Granville, OH 43023, for the purchase of a Multi-Use Tractor for the Division of Power, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $51,158.00, or so much thereof as may be needed, is hereby authorized in Fund 6300 (Electricity Operating), in object class 06, Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.