Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Technology International, Inc. for the purchase of one (1) AC Electric Forklift for the Division of Water. The equipment will be used to unload trucks, transport stock between loading docks and various storerooms, and to relocate stock in the stockyard and outbuildings. This purchase was approved by Fleet Management and will be replacing BT014708.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ003103). Fifty-six (56) vendors were solicited and three (3) bids were received and opened on October 13, 2016.
The apparent low bid was Bhayana Brothers LLC in the amount of $29,763.97. They bid the Hyster Model J40XTN which did not meet the following required bid specifications: Section 3.3.1.2 Active Mast Control (AMC), Section 3.3.1.5 Automatic Fork Leveling, Section 3.3.1.9 Cushioned Type Tires, Section 3.3.2.1 Three Stage Mast and Section 3.3.2.5 Forks size 1.6” x 5" x 48".
After a review of the bids the Division of Water recommends an award be made to the lowest responsive and responsible and best bidder, Technology International, Inc. for amount of $31,305.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Technology International, Inc., Vendor Number: 009840, FID #65-0342335, Expires 10/7/18.
FISCAL IMPACT: $31,305.00 is budgeted for this purchase.
$0.00 was spent in 2015.
$0.00 was spent in 2014.
Title
To authorize the Director of Finance and Management to enter into a contract with Technology International, Inc., for the purchase of one (1) AC Electric Forklift for the Division of Water; and to authorize the expenditure of $31,305.00 from the Water Operating Fund. ($31,305.00)
Body
WHEREAS, the Purchasing Office opened formal bids on October 13, 2016 for a AC Electric Forklift for the Division of Water; and
WHEREAS, the Division of Water recommends an award be made to the lowest responsive and responsible and best bidder, Technology International, Inc. in the amount of $31,305.00; and
WHEREAS, the AC Electric Forklift will be used at the Division of Water and will be replacing BT14708; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Technology International, Inc., in accordance with the terms, conditions and specifications of Solicitation Number RFQ003103 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Technology International, Inc., 1349 South International Parkway, Ste. 2411, Lake Mary, FL 32746, for the purchase of a AC Electric Forklift for the Division of Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $31,305.00, or so much thereof as may be needed, is hereby authorized in Fund 6000 (Water Operating), in object class 06, Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.