Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Glaus, Pyle, Schomer, Burns and Dehaven dba GPD Group for the Alternate 69KV Line to the West Substation, CIP #670772-100000 in the amount of $371,423.10, for the Division of Power.
The purpose of this project is to improve reliable energy for the Division of Power distribution system by installing a 69 Kilovolt (KV) tie circuit between the Dublin Avenue Substation and the West Substation. Additionally, this project will provide an alternative route for power to the Furnace Street Substation, Jackson Pike Substation and Southerly Substation. The project will upgrade and complete another 15 KV circuit between Dublin Avenue Substation and the West Substation and create new tie points with other circuits. Additionally, the existing street lighting along the McKinley Ave. shall be upgraded to LED lighting, replacing existing luminaires with LED type lighting. Along the route where no street lighting exists, new LED lighting shall be installed.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will accelerate the Division of Power’s plan to upgrade the City’s street lighting to LED and reduce the energy use on these street lights. The 15kv circuit work will allow the Division of Power to have additional tie points to provide a more reliable system. In addition to the distribution improvements the Division of Power will be adding a transmission circuit that will reinforce the City’s power reliability.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. Proposal Quality, 2. Environmental Innovation, 3. Experience of Team, 4. Ability to Perform Expeditiously, 5. Past Performance, and 6. Local Workforce.
Requests for Proposals (RFP's) were received on March 18, 2016 from Glaus, Pyle, Schomer, Burns and Dehaven dba GPD Group, Varo Engineers, Inc., Patrick Engineering, and Stantec Consulting Services, Inc. An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that this contract be awarded to Glaus, Pyle, Schomer, Burns and Dehaven dba GPD Group.
The Contract Compliance Number for Glaus, Pyle, Schomer, Burns and Dehaven dba GPD Group is 34-1134715 (expires 5/28/2017, MAJ, DAX Vendor #006560, Tax ID #34-1134715). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Glaus, Pyle, Schomer, Burns and Dehaven dba GPD Group.
4. FISCAL IMPACT: There are adequate funds within the Electricity G.O. Bonds Fund for this expenditure.
Title
To authorize the Director of Public Utilities to enter into an agreement with Glaus, Pyle, Schomer, Burns and Dehaven, dba GPD Group, for professional engineering services for the Alternate 69KV Line to the West Substation Project, CIP #670772-100000 within the Electricity General Obligations Bonds Fund. ($371,423.10)
Body
WHEREAS, four (4) proposals for professional engineering services for the Alternate 69KV Line to the West Substation Project, CIP #670772-100000 were received on March 18, 2016; and
WHEREAS, the Department of Public Utilities recommends that the Alternate 69KV Line to the West Substation Project, CIP #670772-100000 be awarded to Glaus, Pyle, Schomer, Burns and Dehaven, dba GPD Group; and
WHEREAS, it is necessary to authorize the expenditure of funds within the Electricity G.O. Bonds Fund, for the Division of Power; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director to enter into a professional engineering services agreement with Glaus, Pyle, Schomer, Burns and Dehaven, dba GPD Group, for the Alternate 69KV Line to the West Substation Project, CIP #670772-100000; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Alternate 69KV Line to the West Substation Project, CIP #670772-100000 with Glaus, Pyle, Schomer, Burns and Dehaven dba GPD Group, 3050 Olentangy River Road, Columbus Ohio 43214; for an expenditure up to $371,423.10 in accordance with the terms and conditions of the contract on file in the Office of the Division of Power.
SECTION 2. That the expenditure of $371,423.10 or so much thereof as may be needed, is hereby authorized in Fund 6303, Electricity G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.