Explanation
This ordinance authorizes the Finance and Management Director to create various purchase orders for automotive body shop services on behalf of the Fleet Management Division in order to repair and service City vehicles. During 2016, the Fleet Management Division is budgeted to spend in excess of $1.3 million for services to keep the City's fleet of approximately 6,000 vehicles in operation. Fleet Management processes over 40,000 work orders annually for all City vehicles and equipment and requires purchase orders with over 400 vendors to help meet this need.
Ordinance 1719-2016 established ACPR000741-10 to be used on Body Shop Services ($2,450,000.00). This ordinance is to establish a new GBR (General Budget Reservation) for additional funding to allow Fleet to continue using Body Shop services without interruption. ($30,000.00)
PA000314 - Keen’s Body Shop,
PA000311 - MI Collision,
PA000318 - Custom Fleet
Fiscal Impact: This ordinance authorizes an expenditure of $30,000.00 from the Fleet Management Operating Budget with various body shop service vendors, including Keen's Body Shop, MI Collision, and Custom Fleet. The Fleet Management Division 2016 operating budget contains over $5.6 million for the purchase of automotive parts, supplies, and services.
Emergency action is requested to ensure an uninterrupted supply of vehicle parts & services, thereby keeping City owned vehicles in operation, including Police, Fire, and Refuse Collection vehicles.
Title
To authorize the Finance and Management Director to establish various purchase orders with Keen's Body Shop, MI Collision, and Custom Fleet for Body Shop services for the Fleet Management Division per the terms and conditions of various previously established Universal Term Contracts; to authorize the expenditure of $30,000.00 from the Fleet Management Operating Fund for same; and to declare an emergency. ($30,000.00)
Body
WHEREAS, it is necessary for the Finance and Management Depa...
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