Explanation
BACKGROUND: This ordinance authorizes the option to purchase Goulds Well Pump Parts & Service for the Department of Public Utilities, Division of Water. The term of the proposed option contract will be through August 31, 2018 with the option to extend one additional one year period, subject to mutual agreement of both parties. These pump parts and services are used by the Department of Public Utilities for the repair of existing submersible pumps. The Purchasing Office opened formal bids on October 20, 2016.
The Purchasing Office advertised and solicited competivie bids in accordance with the competitive bid section of the Columbus City Code (Solicitation RFQ003168). Nineteen (19) bids were solicited. Two bids were received (MAJ:2).
Xylem Water Solutions was the low bidder for items 207, 208, 209 and 214, all repair services. In order to maintain continuity of service, it is recommended that all 17 items for repair services be awarded to the same bidder, Moody’s of Dayton.
The Purchasing Office is recommending award of two contracts to the lowest, responsive and best bidders:
Moody’s of Dayton Inc. dba G.M. Baker & Sons Company, CC#41203-11316, exp. 10/20/18.
Xylem Water Solutions USA, Inc , CC#008147, exp. 4/21/18
Total Estimated Annual Expenditure: $25,000.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of State database for Findings for Recovery.
This ordinance is being submitted as an emergency because without emergency action the maintenance of the Goulds Well Pumps will be delayed and the efforts of the Department of Public Utilities will be affected and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the General Fund. Public Utilities Department will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance...
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