Explanation
Background: This legislation authorizes the Finance and Management Director to enter into an option contract (UTC) for Body Worn Cameras (BWC) and associated accessories, software, maintenance, and support for the Division of Police with Enforcement Video, LLC dba WatchGuard Video. Body Worn Cameras are a video recording system that is typically utilized by law enforcement to record interactions with the public or gather video evidence at crime scenes. The term of the proposed option contract is for five (5) years from the contract execution. The contract may be extended for up to two additional one (1) year periods, subject to mutual agreement by both parties.
Bid Information: RFQ001428 was advertised and Request For Proposal’s were received on June 23, 2016. Twelve (12) responses were received.
An evaluation committee consisted of representatives from: Columbus Chief Prosecutor, City Attorney’s Office; Sr. Policy Advisor, Mayor’s Office; Sergeant, Fraternal Order of Police; IT Operations Manager, Department of Technology; Commander, Division of Police; Department IT Coordinator, Department of Public Safety; and Management Analyst II, Records Section Manager, Division of Police. Of the twelve (12) vendors that submitted proposals, five (5) were selected for further evaluation and scoring. The Division of Police provided approximately thirty police officers to participate in a pilot program to test all provided equipment. Two (2) finalists were invited to submit detailed pricing. After review of the evaluation committee's work, the Directors of Finance and Management and Public Safety recommend acceptance of the proposal submitted by Enforcement Video, LLC dba WatchGuard Video.
A waiver of the Columbus City Codes is being requested as the current City Code does not provide an RFP process for other than professional services.
The vendor recommendation award to: Enforcement Video, LLC dba WatchGuard Video; CC#017898, Categories - Negotiat...
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