Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter a professional engineering agreement with GPD GROUP (Glaus, Pyle, Schomer, Burns & Dehaven) for the West Franklinton Sewer Improvements project, CIP 650870-116161. The Integrated Plan and 2015 Wet Weather Management Plan Update Report presents the City of Columbus’ revised plan for bringing the city into compliance with its consent orders. The revised plan integrates green infrastructure along with gray infrastructure improvements. This revised plan, referred to as Blueprint Columbus, identifies numerous improvements within its SSO areas. The West Franklinton is one of such improvement. This project will construct upgrades to the collection system in the West Franklinton Blueprint area by upsizing existing sanitary sewer pipes to a larger diameter in order to convey additional flow. This will help to reduce the occurrence of sewer backups into basements.
2. THE PROJECT TIMELINE: It is anticipated that a notice to proceed will be issued in December of 2016 with a start date of February 2017. It is anticipated that it will take 18 months to complete the assessment.
3. PROCUREMENT: The Division advertised for a Request for Proposals (RFP’s) for the subject services on the City’s Vendor Services website and in the City Bulletin in accordance with the overall provisions of Section 329 of the Columbus City Code. The Division of Sewerage and Drainage received six (6) received on May 13, 2016 from the following companies:
Name C.C. No. Exp. Date Vendor# City/State Status
GPD Group* 34-1134715 5-28-2017 006560 Columbus/OH MAJ
Columbus Engineering Cons 31-0716498 5-31-2017 004232 Columbus/OH ASN
E.P. Ferris & Associates, Inc. 31-1194974 5-15-2017 004823 Columbus/OH MAJ
Prime AE Group 26-0546656 2-28-2018 002102 Columbus/OH ASN
RA Consultants, LLC 20-0654077 5-21-2017 000963 Columbus/OH MAJ
Ribway Engineering Group 31-1406579 5-17-2018 005279 Columbus/OH MBE
*(GLAUS, PYLE, SCHOMER, BURNS & DEHAVEN)
GPD Group was selected as the engineering firm based on DPU’s evaluation process.
4. EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
5. CONTRACT COMPLIANCE No.: 34-1134715 | MAJ | Exp. 05/28/2017 | Vendor #: 006560
6. ECONOMIC IMPACT: This project was identified in the comprehensive collection system model, in order to mitigate water in basement events to the goal of a 10 year Level of Service (LOS).
7. FISCAL IMPACT: This ordinance authorizes the Director of Public Utilities to transfer and expend up to $99,809.42 from the Sanitary Sewer System General Obligation Bond Fund, Fund 6109, and amend the 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Glaus, Pyle, Schomer, Burns & Dehaven, dba GPD Group, for the West Franklinton Sewer Improvements project; to authorize the transfer and expenditure of up to $99,809.42 from the Sanitary Sewer System General Obligation Bond Fund; and to amend to the 2016 Capital Improvements Budget. ($99,809.42)
Body
WHEREAS, in accordance with the overall provisions of Chapter 329 of the Columbus City Codes, six responses to the RFP were submitted and opened on May 13, 2016; and
WHEREAS, the Division of Sewerage and Drainage's RFP Evaluation Committee reviewed and recommended that the engineering agreement for the West Franklinton Sewer Improvements project, CIP 650870-116161 be made to the Glaus, Pyle, Schomer, Burns & Dehaven, dba GPD Group; and
WHEREAS, this project will construct upgrades to the collection system in the West Franklinton Blueprint area by upsizing existing sanitary sewer pipes to a larger diameter to carry additional flow; and
WHEREAS, it is necessary to authorize the transfer and expenditure of up to $99,809.42 in funds from the Sanitary Sewer System General Obligation Bond Fund, Fund 6109; and
WHEREAS, it is necessary to authorize an amendment to the 2016 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to enter into a professional engineering services agreement with GPD Group for the West Franklinton Sewer Improvements project at the earliest practical date for the preservation of the public health and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into an engineering agreement with Glaus, Pyle, Schomer, Burns & Dehaven dba GPD Group, 1801Watermark Drive, Suite 210, Columbus, Ohio 43215, for the West Franklinton Sewer Improvements project, CIP 650870-116161, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor be and hereby is authorized and directed to transfer up to $99,809.42 from the Sanitary Sewer General Obligation Bond Fund | Fund No. 6109 | Division 60-05 | per the account codes in the attachment to this ordinance.
Section 3. That the 2016 Capital Improvements Budget is hereby amended, in Fund 6109, Sanitary Sewer G.O. Bonds Fund as follows:
Fund | Project ID | Project Name | Current Authority | Change
6109 | P650870-109152 | Blueprint 5th Ave by Northwest Edgehill / Meadow | $216,409 | $116,599 | (-$99,810)
6109 | P650870-116161 | W Franklinton Sewer Improvements | $0 | $99,810 | (+99,810)
SECTION 4. That the Director is hereby authorized to expend up to $99,809.42 in the following manner: Sanitary Sewer G.O. Bond Fund | Fund 6109 | Div. 60-05. (See the attached DAX financial transaction spreadsheet)
SECTION 5. That the said engineering company, Glaus, Pyle, Schomer, Burns & Dehaven dba GPD Group , shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.