Explanation
Background: This legislation authorizes the Finance and Management Director to enter into a contract with Buckeye Power Sales for the purchase of Twelve (12) Zero Turn Propane Mowers for the Department of Recreation and Parks - Parks Maintenance Section. The Parks Maintenance Section is responsible for the maintenance of all the parks in the City of Columbus. Two of the propane mowers will be used at the Scioto Mile Expansion and ten of the mowers will replace older mowers that are not propane.
The Purchasing Office advertised formal bid RFQ002726. Three (3) bids were received as follows:
Vendor Manufacturer /Model Bid Amount
Buckeye Power Sales Exmark LZS740PKC60400 $ 127,500.00 (12 Each)
Century Equipment Toro 74933 $ 132,468.48 (12 Each)
Apple-Farm Grasshopper 327K $ 156,000.00 (12 Each)
Principal Parties:
Buckeye Power Sales
PO Box 489 Blacklick, OH 43026
Gary Conrad, 614-861-6000
006053
Emergency Justification: An emergency is being requested so equipment will arrive in time to be used in March 2017; These funds were placed in the 2016 budget for Scioto Mile expansion if they are not used in 2016 they will be lost.
Benefits to the Public: The Public will benefit by the purchase of the mowers because the equipment is necessary to keep the grass manicured.
Area(s) Affected: All Communities within the City of Columbus will be affected by this purchase.
Fiscal Impact: $127,500.00 is budgeted and available in the Recreation and Parks Operating Fund 2285 and Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Finance and Management Director to enter into a contract with Buckeye Power Sales for the purchase of Twelve (12) Exmark Mowing Tractors for the Recreation and Parks Department - Parks Maintenance Section in accordance with bids received in the Purchasing Office; and to authorize the expenditure of $127,500.00 from the Recreation and Parks Operating Fund 2285 and Voted Bond Fund 7702; and to declare an emergency. ($127,500.00)
Body
WHEREAS, the Parks Maintenance Section is responsible for the maintenance of all the parks in the City of Columbus; two propane mowers are needed for the Scioto Mile Expansion and ten mowers are needed to replace older mowers that are not propane; and
WHEREAS, it is necessary to authorize the expenditure of $127,500.00 from the Recreation and Parks Operating Fund 2285 and Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Buckeye Power Sales to replace older mowers and are able to be used in March 2017 and funds will not be lost; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to enter into a contract with Buckeye Power Sales for the purchase of Twelve (12) Exmark Mowing Tractors for the Recreation and Parks Department.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $127,500.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Operating Fund 2285 and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.