Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify the contract with DLZ Ohio, Inc. for detailed design and engineering plans for extending the Big Walnut Trail.
This will be a contract modification to perform detailed design plans for extending the Big Walnut Trail from Elk Run Park to Winchester Pike. The first phase of the contract was to complete the Feasibility Study, which has been completed. The Feasibility Study developed the preferred alignment for the trail among several alternatives, cost estimating, environmental conditions, and key stakeholder involvement. The original contract was legislated by City Council ordinance 0432-2014.
The Big Walnut Trail will be one of the significant greenways in Central Ohio. Long range plans are to build a 30 mile trail from Hoover Reservoir to the river’s confluence with the Scioto River. This segment began planning several years ago as a means of connecting several thousand Columbus residents of the Elk Run/Williams Road/Winchester Pike community to the regional network. During the past 8 years, the city has acquired 4 miles of greenway corridor stretching from Three Creeks Park to Nafzger Park. This project will produce final plans and permits for a 0.8 mile segment, opening over 2 miles of trail from Winchester Pike to Williams Road.
The design project will require coordination with ODOT on the replacement of the State Route 33 bridge over Big Walnut in 2017. The trail underpass must be coordinated with their construction plans. The project also requires coordination with Franklin County Engineers for a connection along Winchester Pike to a major apartment complex near the city’s parklands and trail corridor. A final important permitting scope will be to begin development of a stormwater quantity and quality detention facility for this and upcoming sections of trail development.
The cost of the modification for this project will be $314,859.77 and when added to the original contract amount of $105,000.00 the new design contract total will be $419,859.77.
Principal Parties:
DLZ Ohio, Inc.
6121 Huntley Road, Columbus, OH 43229
Todd Harkins 614-888-0040
31-1268980
Exp Date: 2/28/17
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to modify said contract in order to coordinate the trail project with ODOT’s major project on SR 33 over Big Walnut Creek, the environmental work and trail underpass plans must be submitted to ODOT for review and approval by April/2017. Assuming contract Notice to Proceed in January 2017, this will provide the consultant only 12 weeks to complete a critical component of the engineering plans.
Benefits to the Public: Cycling, walking, running, and active trail uses provide highly recognized year-round benefits to urban lifestyles. Access to trails and to key destinations is one of the top rated priorities noted by residents.
Area(s) Affected: Southeast side of the city. Direct connectivity for the Three Rivers (1,400 residents) Walnut Crossing (400 residents) and Winchester Crossing (500 residents) neighborhoods.
Planning Area 24
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by improving access to trails and greenways corridors and providing safe connections for nearby neighborhoods to the regional trail network.
Fiscal Impact: The expenditure of $105,000.00 was legislated for the Big Walnut Trail, Williams Rd. to Three Creeks Park Project by Ordinance 0432-2014. This ordinance will provide funding that will modify the previously authorized amount by $314,859.77. $314,859.77 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $419,859.77.
Title
To authorize the Director of Recreation and Parks to modify the contract with DLZ Ohio, Inc. for detailed design and engineering plans for extending the Big Walnut Trail; to authorize the expenditure of $419,859.77 from the Recreation and Parks Voted Bond Fund; to authorize the City Auditor to transfer $314,859.77 within the Recreation and Parks Voted Bond Fund; to amend the 2016 Capital Improvement Budget; and to declare an emergency. ($419,859.77)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to modify the contract with DLZ Ohio, Inc. for detailed design and engineering plans for extending the Big Walnut Trail; and
WHEREAS, it is necessary to authorize the expenditure of $419,859.77 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the City Auditor to transfer $314,859.77 within the Recreation and Parks Voted Bond Fund; and
WHEREAS, it is necessary to amend the 2016 Capital Improvement Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to modify said contract in order to coordinate the trail project with ODOT’s major project on SR 33 over Big Walnut Creek, the environmental work and trail underpass plans must be submitted to ODOT for review and approval by April/2017 for the preservation of public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to modify the contract with DLZ Ohio, Inc. for detailed design and engineering plans for extending the Big Walnut Trail.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $314,859.77 or so much thereof as may be needed, is hereby authorized between projects within Fund 7702 Recreation and Parks Bond Fund per the account codes in the attachment to this ordinance.
SECTION 6. That the 2016 Capital Improvements Budget Ordinance 0960-2016 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future projects.
CURRENT:
Fund 7702; P510302-100000; Greenways - East-West Initiative; $503,800 (SIT Supported)
Fund 7702; P510304-100000; Greenways - Big Walnut Trail; $160,000 (SIT Supported)
Fund 7702; P510304-100001; Greenways - Big Walnut Trail - Williams Rd. to Three Creeks Park; $0 (SIT Supported)
AMENDED TO:
Fund 7702; P510302-100000; Greenways - East-West Initiative; $348,940 (SIT Supported)
Fund 7702; P510304-100000; Greenways - Big Walnut Trail; $0 (SIT Supported)
Fund 7702; P510304-100001; Greenways - Big Walnut Trail - Elk Run Park to Three Creeks Park; $314,860 (SIT Supported)
SECTION 7. For the purpose stated in Section 1, the expenditure of $314,859.77 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.