Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Apple Farm Service, Inc. for the purchase of two (2) Skid Steers for the Division of Sewerage and Drainage. The equipment will be used by the Jackson Pike Wastewater Treatment Plant to clean out waste tanks, clean up sludge spills, move mulch and gravel, and remove snow from parking lots. This purchase was approved by Fleet Management and will be replacing BT016149 and BT016971.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ003262). Fifty (50) vendors were solicited and two (2) bids were received and opened on November 3, 2016.
The Division of Sewerage and Drainage recommends the award be made to Apple Farm Service, Inc. as the lowest responsive and responsible and best bidder for Items 1-5 in the amount of $76,250.00. Note: Apple Farm Service, Inc. offered two different tire options on Line 10 for the skid steer. The 8 ply HD foam filled tire option in the amount of $33,500.00 per unit is the option that meets the specification of the bid.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Apple Farm Service, Inc., Vendor Number: 018758, FID #31-0854637, Expires 9/15/18.
FISCAL IMPACT: $76,250.00 is budgeted for this purchase.
$0.00 was spent in 2015.
$0.00 was spent in 2014.
Title
To authorize the Director of Finance and Management to enter into a contract with Apple Farm Service, Inc., for the purchase of two (2) Skid Steers for the Division of Sewerage and Drainage; and to authorize the expenditure of $76,250.00 from the Sewer Operating Fund. ($76,250.00)
Body
WHEREAS, the Purchasing Office opened formal bids RFQ003262 November 3, 2016 for Skid Steers for the Division of Sewerage and Drainage; and
WHEREAS, the two (2) Skid Steers will be used at the Division of Sewerage and Drainage, Jackson Pike Wastewater Treatment Plant and will be replacing BT016149 and BT016971; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the lowest responsive and responsible and best bidder, Apple Farm Service, Inc. for Items 1-5; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Apple Farm Service, Inc., in accordance with the terms, conditions and specifications of Solicitation Number RFQ003262 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Apple Farm Service, Inc., 10120 W. Versailles Rd., Covington, OH 45318, for the purchase of two (2) Skid Steers for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $76,250.00, or so much thereof as may be needed, is hereby authorized in Fund 6000 (Sewer Operating), in object class 06, Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.