Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract and establish a purchase order, on behalf of the Office of Construction Management, with Schorr Architects, Inc. The existing contract with Schorr Architects, Inc. was established pursuant to Ord. 1201-2011, which authorized the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Schorr Architects, Inc for professional architectural and engineering consulting services for various City renovation projects. The resulting purchase order/contracts (EL011983, EL013456, EL014027) with Schorr Architects were established with multiple City funding sources; including capital funds from the Departments of Finance, Public Safety, Public Service, and Technology.
It was later determined through a routine internal review that various expenditures had been processed from incorrect lines (funding sources) on the existing purchase order. Overall, the correct amount was paid to the vendor for services rendered; however incorrect funding sources were used requiring the need for expenditure corrections across Departments. In total, $29,851.36 in Finance Department related project expenditures were incorrectly deducted/paid from Public Safety, Public Service, and Technology funding sources collectively.
As a result, it is now necessary to establish additional Finance Department capital funds to a purchase order and to modify the contract in order to provide sufficient funding to process expenditure corrections.
Emergency action is requested so that to the contract can be modified and expenditure corrections can be processed as quickly as possible.
Schorr Architects, Inc. Contract Compliance No. 03-0499713
Fiscal Impact: This ordinance authorizes expenditure corrections totaling $29,851.36 and an expenditure of $12,148.64 from the Construction Management Capital Improvement Fund with Schorr Architects, Inc. for ...
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