Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the renewal of Cisco WebX services with Network Dynamics Inc.in the amount of $89,931.78, for a one (1) year term period from March 01, 2017 through February 28, 2018, utilizing a pre-existing Universal Term Contract (PA000220/FL005447- Expiration Date: 6/30/17, which has one more year extension through 06/30/2018.
The Department of Technology's (DoT) Telephone Services provides Cisco Unified Communications services that support various business functions and allows all city agencies and departments to communicate. Currently the DoT has a need to renew the Cisco WebX services which integrates audio, video, and web conferencing capabilities. These services have been in existence since 2011 and are associated with the Cisco Unified Communications product suite currently in service.
EMERGENCY:
Emergency action is requested to ensure that the necessary purchase order for services is established in a timely manner and in order to meet the Auditor’s Office due date for the end-of- year closing.
FISCAL IMPACT: In 2015, ord.#:2680-2015, passed 11/23/2015 authorized the funds to cover the 2016 year cost ($88,357.50) for this service. Funds were budgeted and are available for this expense within the Department of Technology, Information Services Division, Information Services Operating Fund. The cost associated with this ordinance is in the amount of $89,931.78.
CONTRACT COMPLIANCE NUMBERS:
Network Dynamics Inc.: F.I.D #: 36- 3941419 C.C. #: Expiration Date: 11/18/2016
DAX Vendor Account #:007308
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order from an existing Purchase Agreement (PA/UTC) with Network Dynamics Inc., for the renewal of Cisco WebX services; and to authorize the expenditure of $89,931.78 from the Department of Technology, Information Services Division, Information Services Operating fund; and to declare an emergency. ($89,931.78)
Body
WHEREAS, the Department of Technology's Telephone Services provides Cisco WebX services which integrates audio, video and web conferencing capabilities that support various business functions and allows all city agencies and departments to communicate, and,
WHEREAS, it is necessary for the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Network Dynamics Inc. in the amount of $89,931.78 for the renewal of Cisco WebX services associated with Cisco Unified Communications for a one (1) year term period from March 01, 2017 through February 28, 2018, utilizing a pre-existing Universal Term Contract (PA000220/FL005447- Expiration Date: 6/30/17, which has one more year extension through 06/30/2018, and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary for the Director of the Finance and Management Department to establish a purchase order for Cisco WebX services associated with Cisco Unified Communications utilizing a pre-existing Purchase Agreement/ Universal Term Contract with Network Dynamics, Inc., for the purchase of this service and support, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Network Dynamics Incorporated for the purchase of Cisco WebX services, in the amount of $89,931.78, for a one (1) year term period from March 01, 2017 through February 28, 2018, utilizing a pre-existing Purchase Agreement/ Universal Term Contract (PA000220/FL005447 (BPCMP30H) that expires 6/30/2017, with a one (1) year renewal remaining).
SECTION 2: That the expenditure of $89,931.78 or so much thereof as may be necessary is hereby authorized to be expended from: (see attachment 2926-2016 EXP)
Dept./Div.: 47-02|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: IT005 |Section 3:470201| Section 4:IT02|Section 5: IT0203{ISD}|Amount: $89,931.78|
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.