Explanation
Background:
This legislation will authorize the Director of Finance and Management, on behalf of the Department of Technology and the Department of Public Safety, Division of Police, to establish a purchase order with Insight Public Sector in the amount of $24,429.70, for technology equipment for the Panasonic Arbitrator 360 system. This purchase by the City of Columbus from the State of Ohio State Term Schedule Contract STS-033, #534242, with an expiration date of June 30, 2017, is authorized by Ordinance 582-87, which allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.
The Panasonic Arbitrator 360 system is the Division of Police’s in-car digital video recording system for mobile video evidence capture. The technology equipment (Pan SSD for Arbitrator with cartridges, 900 MHZ wireless microphone partials and Panasonic Arbitrator Battery Transmitters) being purchased for the Panasonic Arbitrator 360 system is needed by the Department of Public Safety, Division of Police.
Bid Information:
State of Ohio Term Schedule Contract #534242 exists and will be used for this purchase.
Contract Compliance:
Vendor Name: Insight Public Sector (DAX Acct.#: 007309); C.C#: 36-3949000; Expiration Date: 10/24/2018
Emergency Designation:
This legislation is to be considered an emergency measure to allow for the immediate use of said contract, and immediate purchase of the equipment before 2016 year end closing.
Fiscal Impact:
In 2014, $18,762.00, and earlier this year 2016, $27,109.50 was expended for maintenance and support services for the Panasonic Arbitrator 360 system. This purchase will cost $24,429.70 for technology equipment for the Panasonic Arbitrator 360 system. Funds are budgeted and available within the Department of Technology, Information Services Operating Fund.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology and the Department of Public Safety, Division of Police, to establish a purchase order with Insight Public Sector for technology equipment for the Panasonic Arbitrator 360 system from an existing Cooperative State of Ohio State Term Schedule Contract established for such purpose by the State of Ohio Department of Administrative Services Purchasing Office; to authorize the expenditure of $24,429.70 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($24,429.70)
Body
WHEREAS, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology and the Department of Public Safety, Division of Police, to establish a purchase order with Insight Public Sector in the amount of $24,429.70, for technology equipment for the Panasonic Arbitrator 360 system; and
WHEREAS, a State of Ohio State Term Schedule Contract #534242 established by the State of Ohio, Department of Administrative Services Purchasing Office exists and will be used for this purchase; and
WHEREAS, Ordinance 582-87 authorized the City to use this cooperative purchasing effort between the State of Ohio and other governmental entities; and
WHEREAS, the Panasonic Arbitrator 360 system is the Division of Police’s in-car digital video recording system for mobile video evidence capture. The technology equipment (Pan SSD for Arbitrator with cartridges, 900 MHZ wireless microphone partials and Panasonic Arbitrator Battery Transmitters) being purchased for the Panasonic Arbitrator 360 system are needed by the Department of Public Safety, Division of Police; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology and the Department of Public Safety, Division of Police, in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order with Insight Public Sector for technology equipment for the Panasonic Arbitrator 360 system, all for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Finance and Management Director be and is hereby authorized to establish a purchase order with Insight Public Sector, for technology equipment for the Panasonic Arbitrator 360 system in accordance with the State of Ohio State Term Schedule Contract STS-033, #534242, with an expiration date of June 30, 2017, authorized by Ordinance 582-87. The total cost of the equipment being purchased is $24,429.70.
SECTION 2: That the expenditure of $24,429.70 or so much thereof as may be necessary is hereby authorized to be expended from (see attachment 2829-2016 EXP):
Dept: 47| Div: 47-01| Obj Class: 02 | Main Account: 62030 | Fund: 5100 | Sub-fund: 510001 | Program CW001 | Section 3: 470104| Section 4: IS01|Section 5:IT1215{Police Division}| Amount $24,429.70 |{Technology Equipment}
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.