Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT), for various City Departments, to establish purchase orders for the purchase of software licenses, services, and maintenance and support services from two Prime AE Group, Inc. State of Ohio, State Term Schedules (STS): Prime AE Group, State Term Schedule # 800448, expiration date 8/30/2017; Prime AE Group, a dealer of Hyland On Base, State Term Schedule # 533272-3-26, expiration date 3/31/2021. Ordinance 582-87 authorizes the City of Columbus to purchase from cooperative purchasing contracts which are not bid, but negotiated contracts. The OnBase product (Hyland Software) was chosen based upon its feature set and its ability to both act as an independent document management system and tightly and seamlessly integrate with the existing permitting system utilized by the Department of Building and Zoning Services. As a dealer of Hyland Software, Prime AE Group can uniquely fulfill both the software installation and configuration and document conversion components.
This ordinance will cover the implementation of a document management system for Development. Development will start with two licenses, but plans to increase licenses to cover the entire department when funding becomes available. This contract will also include software licenses, services, and maintenance and support for the automation of the Safety and Inspection process at Public Utilities. This system will integrate with the Public Utilities Work and Asset Management system (WAM). Public Utilities will be implementing with the Safety section as a pilot and they expect to expand once they have completed the implementation for the Safety section. In addition, this ordinance will include the purchase of an enterprise license with maintenance and support for the Department of Technology, along with maintenance and support costs for the Department of Building and...
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